Executive Assistant

AmTrust International; Bishop's Cleeve; On-site; GBP 30,000 - 35,000; Full time

Job summary

A prominent financial services company in Cheltenham seeks an experienced Executive Assistant to support the senior management team. The successful candidate will manage complex diaries, coordinate travel logistics, and draft communications, ensuring smooth operations. With a focus on discretion and organisation, this role is ideal for those with experience in fast-paced environments. Competitive salary of £30,000 - £35,000 per year is offered for this permanent position.

Qualifications

• 1+ years’ experience in a fast-paced environment.
• Mastery of complex diary and international travel.
• Ability to draft executive-ready materials.

Responsibilities

• Manage SMT diary, inbox, and briefings.
• Coordinate governance calendar and board packs.
• Own travel logistics and leadership event planning.
• Act as first point of contact for stakeholders.
• Maintain organised archives and dashboards.

Skills

Experience as EA supporting C-suite

Superb written and verbal communication

Advanced MS 365 skills

Strong judgement and confidentiality

Excellent organisation and attention to detail

Education

Degree or EA/Business Administration qualification

Tools

Concur

Job description

• On-site
• Yearly salary: £30,000 - £35,000

Job Description

Executive Assistant

Location: Cheltenham

Contract: Permanent

Salary: £30k–£35k

Purpose of the Role

Provide high-impact, proactive executive support that leads the administrative support to the senior management team and improves the speed and quality of decision‑making across the business.

Key Responsibilities

Executive Support & Prioritisation

Manage SMT diary, inbox, briefings, and gatekeeping.

• Senior Management, Board & Governance – Coordinate governance calendar, board packs, and minutes.
• Meetings, Travel & Events – Own travel logistics and leadership event planning.
• Stakeholder & Communications – Act as first point of contact for partners and draft executive communications.
• Operations & Special Projects – Support SMT members, budget tracking, and process improvements.
• Information Management & Tooling – Maintain organised archives and dashboards.

Skills & Experience Required

• 1+ years’ experience as an EA supporting C‑suite in a fast‑paced environment (scale‑up, financial services, consulting or similar).
• Superb written and verbal communication; able to draft concise, executive‑ready materials.
• Advanced MS 365 (Outlook, PowerPoint, Excel, Teams, SharePoint) skills.
• Strong judgement, confidentiality, and stakeholder management at senior levels.
• Proven mastery of complex diary, international travel, and board meeting cycles.
• Excellent organisation, attention to detail, and ability to anticipate needs.

Desirable

• Experience in insurance/financial/Legal services or a regulated environment.
• Familiarity with board processes/secretarial requirements, and expense tools (Concur).
• Project coordination/PMO experience; basic financial literacy (budgets, variance).
• Degree or EA/Business Administration qualification; PRINCE2/Agile awareness helpful.

Additional Consideration

Candidates with a Legal background or strong PA experience are highly encouraged to apply, as these skills align well with the governance, confidentiality, and organisational aspects of the role.

Behaviours & Competencies

Strategic thinking

• Bias for action
• Discretion & integrity
• Adaptability and flexibility
• Relationship building
• Professionalism and poise