Executive Assistant

Board Of Trustees; Biggin Hill; Remote; GBP 20,000 - 30,000; Full time

Job summary

A charitable organization is seeking a part-time candidate to support the Board of Trustees with meeting coordination, agenda preparation, and minute-taking. Applicants should have at least 5 years of management experience, excellent communication skills, and proficiency in various IT tools. This role offers flexible working arrangements and is key to supporting the organization's growth in the STEM and Aerospace sectors.

Benefits

Flexible working arrangements

Meaningful role in a growing charity

Opportunities for personal growth

Qualifications

• Minimum 5 years of professional experience in management or administration.
• Excellent written and verbal communication skills.
• Experience as a PA to a senior executive or Board Administrator is advantageous.

Responsibilities

• Coordinate diary and meetings for the Board.
• Prepare agendas and take meticulous minutes.
• Follow up on action points and help maintain governance records.

Skills

Organizational skills

Communication

IT proficiency

Event coordination

Discretion

Tools

Microsoft 365

Google Workspace

Zoom

Trello

Dropbox

Job description

3-7 hours / week or 7-15 hours / week Ideally someone who can be present for monthly Board Meetings - F2F or online - however the ideal candidate will be measured on merit, not locality., Reporting directly to the Board of Trustees, you will be at the heart of the Foundation's operations. Your responsibilities will include:

Responsibilities

• Diary and meeting coordination (schedules, Board meetings, committee calls, events)
• Preparing agendas and supporting papers in advance of meetings
• Accurate minute-taking, capturing decisions, actions, and responsibilities
• Tracking and following up on action points to ensure timely completion
• Maintaining governance records and documentation with accuracy and efficiency
• Liaising with external stakeholders, partners, and high-profile contacts on behalf of the Board
• Assisting with logistics for events, briefings, and presentations
• Supporting compliance with charity governance standards
• Tracking priorities and ensuring all tasks and projects meet agreed deadlines
• Confident use of a range of IT systems, productivity tools, and document-sharing platforms (e.g., Microsoft 365, Google Workspace, Zoom, Trello, Dropbox, etc.)
• Play a pivotal role in enabling the Board to work strategically, maximise efficiency, keep actions on track, and ensure timely delivery of all commitments

What We Offer

• A meaningful role in a fast-growing charity
• Flexible working arrangements to suit your schedule
• Opportunities to shape internal processes and grow with us
• A chance to support the future of STEM and Aerospace
• Event management
• Public relations
• General / operations management
• Management consultancy
• Office and Administration Management
• Project / programme management
• Volunteer management
• Experience as a PA to a senior executive and/or Board Administrator
• Minimum 5 years professional experience including general management
• Strong organisational and administrative skills
• Ability to work efficiently under pressure and consistently meet deadlines
• Excellent written and verbal communication
• Confidence when engaging with senior stakeholders and high-profile contacts in addition to volunteers
• Proficient IT user with the ability to quickly learn and adapt to new apps and tools
• Discretion, professionalism, and strong attention to detail
• Ability to co-ordinate and manage events
• Familiarity with charity governance (desirable but not essential)
• Passion for education, STEM, or social impact is a big plus!