Executive Administrator, Governance and Strategic Planning

University of Edinburgh; City of Edinburgh; Hybrid; GBP 29,000 - 34,000; Part time

Job summary

A prestigious university in Edinburgh is seeking a proactive Executive Administrator to provide PA support and help organise department operations. The position is part-time (21 hours per week) and offers flexible working arrangements. Ideal candidates will have excellent organisational and communication skills, and the ability to work independently. This role is a fixed-term contract for 12 months with a salary between £29,588 and £33,951 per annum, pro rata.

Benefits

Competitive salary

Flexible/hybrid working arrangements

Comprehensive staff benefits

Responsibilities

• Provide PA support to the Director.
• Organise meetings and maintain department organisation.
• Process finance and HR-related tasks.
• Support meetings with notes and minutes.

Skills

Great organisational skills

Excellent communication skills

Attention to detail

Flexible approach to work

Ability to work independently and unsupervised

Job description

Overview

Grade UE05: £29,588 to £33,951 per annum, pro rata. USG / Governance and Strategic Planning. Part-time: 21 hours per week (0.6 FTE). Fixed term: 12 months.

The Opportunity

We are recruiting a proactive Executive Administrator to be a key member of our Governance and Strategic Planning team of approximately 20 professional staff. Alongside providing PA support to our Director, this role will help keep the department organised: meeting organisation, finance processing, HR processes, and supporting meetings with notes and minutes. This is a fixed-term 12-month, part-time position (0.6 FTE) and flexible/hybrid working arrangements can be discussed. The salary for this post is £29,588 to £33,951 per annum, pro rata.

Your skills and attributes for success

• Great organisational skills
• Excellent communication skills
• Attention to detail
• Flexible approach to work
• Ability to work independently and unsupervised

Application Information

Please ensure you include the following documents in your application:

• CV
• Cover letter detailing suitability for this post

As a valued member of our team you can expect

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work
• Opportunities for flexible/hybrid working – we are open to discussing a working pattern to suit you and the wider team
• To be part of a diverse and vibrant international community
• Comprehensive staff benefits, such as generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check the staff benefits page for the full list and use the reward calculator to discover the total value of your pay and benefits

Equality and Inclusion

The University of Edinburgh holds a Silver Athena SWAN award and is a member of the Race Equality Charter and Stonewall Scotland Diversity Champions. We are committed to equality in higher education.

Prior to employment, you will be required to evidence your right to work in the UK. For more information, see the right to work pages. The University is unable to sponsor international workers for Skilled Worker visas; applicants must demonstrate an alternative right to work in the UK.

Key dates to note

• Closing date for applications: 23 September 2025
• Interviews: 7 October 2025

Unless stated otherwise, the closing time for applications is 11:59pm GMT. If applying outside the UK, the closing time adjusts to your local time zone.

About Us

As a world-leading research-intensive University, we address tomorrow's challenges with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.

About the Team

Governance and Strategic Planning comprises Court Services, Strategic Planning and Business Intelligence. The teams work closely with the University and external partners, including the Scottish Funding Council and government agencies. We provide expert advice and guidance, produce strategic analysis and commentary, and support governance through secretariat services and policy advice to senior leadership. We lead the development of the University's strategic planning framework and support the delivery of Strategy 2030 through cohesive planning and performance measures. We deliver information, business intelligence and analysis to inform decision-making and strengthen the University's approach to governance and strategic planning.