Events Project Manager - Auto

Strata; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Strata, a leading brand experience agency, seeks an Events Project Manager to coordinate events for a major Automotive client. This role involves project administration, client relationship management, and creative contributions. The ideal candidate will have a background in marketing communications or experiential agencies. Employee benefits include health insurance, pension scheme, and generous leave policies. If you're a people-oriented individual passionate about creative projects, we want to hear from you!

Benefits

25 days annual leave plus Bank Holidays

Health Insurance (after 6 months’ probation)

Workplace pension scheme

Death in service scheme

Cycle to work scheme

Regular social events

Qualifications

• Experience at a similar level within a marketing communications or experiential agency.
• Excellent customer service skills with ability to meet client requirements on-site and on location.
• Ability to uphold high production values throughout projects.

Responsibilities

• Coordinate and deliver a wide range of events and services for clients.
• Prepare and maintain briefing documents and ensure all actions from meetings are recorded.
• Assist with pitching work and contribute creative content and project delivery.

Skills

Customer service skills

Project administration

Communication

Client relationship management

Job description

Job Title: Events Project Manager - Auto

Location: London / Brackley

We are Strata!

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face-to-face experiences.

As a people-first business, we encourage ambition, support, and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

Job Overview

The Project Manager is responsible for supporting the team with coordinating and delivering a wide range of events and services for one of the world’s largest Automotive companies. Experience within an agency is key, and knowledge of the automotive industry would be advantageous.

Key Responsibilities

Key responsibilities will include but are not limited to:

Project administration:

• Prepare and maintain briefing documents
• Ensure all actions from meetings are recorded and actioned
• Work with the Strata and client teams to ensure key dates in event schedule are met
• Organise meetings; internally and externally – diary invites, room bookings, refreshments etc
• Maintain good housekeeping within server folders and files – ensure all documents are labelled and filed correctly in accordance with Strata / client process
• Demonstrate an understanding of commercial principles
• Project administration including raising of purchase orders and reconciliation
• Archive event material post-event, ensuring all documents are labelled and filed correctly
• Maintain a good working knowledge of the project, updating project documents including working documents, contact reports, and schedules
• Work with the team to book and arrange vehicles for events
• Ensure good brand guardianship through event collateral, branding, and digital and printed materials
• Assist with finance processing – work with the Strata team to ensure all quotes and reconciliation are shared promptly
• Work with the client to ensure Strata receives approvals and POs in accordance with company policy

Brief taking and pitching:

• Assist with pitch work – contribute creative content and research
• Conduct project research for entertainment, gifts, venues, and other items/services
• Liaise with suppliers and stakeholders to ensure delivery aligns with Strata’s process
• Attend site visits and create reports as required

Reconciliation and post-event:

• Assist with project reconciliation
• Assist with post-event reporting
• Archive event materials per Strata and client processes, ensuring items are labelled and filed correctly

Creative:

• Contribute to creative content and project delivery
• Research entertainment, gifts, and collateral for projects
• Liaise with suppliers and stakeholders to ensure quality delivery
• Attend site visits

Job Requirements

The successful candidate will have experience at a similar level within a marketing communications or experiential agency and demonstrate:

• Excellent customer service skills and ability to meet client requirements on-site and on location
• Ability to uphold high production values throughout projects
• Monitoring the quality of all client deliverables
• Developing positive client relationships and acting as the main operational contact
• Acting as a brand ambassador for Strata and the client’s brand
• Promoting other Strata services such as Digital and Creative Services

Employee Benefits

• 25 days annual leave plus Bank Holidays
• Health Insurance (after 6 months’ probation)
• Workplace pension scheme
• Death in service scheme
• Cycle to work scheme
• Regular social events

Our Principles

We are a people-first brand experience agency guided by principles measuring:

• A win for the client: Client success is our priority, exceeding expectations with impactful moments.
• A win for the company: Long-term partnerships and sustainable growth through excellence and innovation.
• A win for the team: Celebrating diversity, collaboration, and an inclusive culture.
• A win for you: Supporting employee growth and well-being, and helping clients achieve objectives.
• A win for the planet: Committing to environmentally responsible practices and sustainable event management.