Event Marketing Assistant

Oxera Consulting group; City Of London; On-site; GBP 25,000 - 40,000; Part time

Job summary

A leading consulting firm based in the United Kingdom is seeking an Event Marketing Assistant/Coordinator for a part-time position (3 days a week) on a 6-month contract. Responsibilities include managing event communications, data handling, and compliance with GDPR standards. The ideal candidate will possess strong writing skills and the ability to ensure high standards in data accuracy. This is a critical role for supporting the delivery of business events on time and to specification.

Qualifications

• Strong written communication skills for producing high volumes of accurate, on-brand copy.
• High attention to detail, especially in data handling.
• Experience with email marketing tools and CRM systems.

Responsibilities

• Coordinate the scheduling and delivery of event communications.
• Create and manage automations for event marketing.
• Monitor live workflows and resolve issues as they arise.

Skills

Strong written communication skills

High attention to detail

Experience with email marketing platforms

Strong organizational skills

Understanding of GDPR principles

Job description

Duration: 6 Month Fixed Term Contract - 3 days part time

Location: Oxford/London

Role Purpose

Due to a sustained increase in the volume of business-critical events, we are seeking an Event Marketing Assistant / Coordinator to provide dedicated operational support across event marketing activities. This role focuses on the execution elements of event communications, including copy preparation, marketing automation, workflow management, and data handling.

The position is essential to ensuring that events are delivered at scale, on time, and to brand and compliance standards. While individual tasks may appear discrete, the cumulative volume, attention to detail, and coordination required make this a workload-intensive role.

What you’ll be doing

Event Marketing & Communications

• Upload approved copy into marketing systems and prepare communications for deployment.
• Coordinate the scheduling and delivery of invitations, follow-ups, reminders, and other event-related communications.

Marketing Automation & Workflows

• Create and manage automations for each event.
• Build and maintain lists, tags, and workflows to support event communications.
• Conduct first-round testing of automations to ensure accuracy and functionality prior to launch.
• Monitor live workflows and resolve issues as they arise.

Data Management & Compliance

• Pull and gather event invitation lists from internal sources.
• Clean, prepare, and upload data following sign-off from designated approvers.
• Segment and split lists as required (e.g., registered vs. non-registered attendees).
• Monitor responses and ensure contacts are routed into the correct workflows throughout the event lifecycle.
• Maintain high standards of data accuracy to support GDPR compliance and external-facing brand communications.

Inbox & Stakeholder Support

• Manage the MBD and Event inboxes.
• Respond to enquiries where appropriate or elevate as needed.

Governance & Sign-Off

• Final copy and data sign-off will remain with senior stakeholders.
• The role is responsible for ensuring all materials and data are correctly prepared for review and approval.

What you will bring

• Strong written communication skills, with the ability to produce high volumes of accurate, on-brand copy.
• High attention to detail, particularly in data handling and automation setup.
• Experience with email marketing platforms, CRM systems, and marketing automation tools.
• Ability to manage repetitive, detail-oriented tasks at scale without loss of quality.
• Strong organisational skills and the ability to manage multiple events concurrently.
• Understanding of GDPR principles and data governance in a marketing context.

All applicants will be considered for employment regardless of race, colour, religion, gender, national origin, disability, or any other legally protected status, in compliance with applicable laws.