European Fleet Manager

Luigi Lavazza SPA; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading beverage company in the United Kingdom is seeking a Fleet Operations Assistant to support day-to-day fleet management, ensuring efficiency and safety. The role involves assisting with driver coordination, vehicle acquisition, maintenance scheduling, and policy compliance. Candidates should have strong communication skills and knowledge of fleet operations management.

Responsibilities

• Support management and execution of fleet operations for efficiency and safety.
• Assist in managing drivers and their training schedules.
• Help in acquiring vehicles and maintaining assignment records.

Skills

Communication & Impact

Problem Solving & Decision Making

Leading People

Planning & Managing Priorities

Customer Orientation

Tools

Fleet Operations Management

Tools & Technology

Organizational Skills

Job description

Main Responsibilities

• Supports the day-to-day management and execution of the company's fleet operations, ensuring efficiency, safety, and cost-effectiveness.
• Assists in managing and coordination of drivers, preparing training schedules and materials, and supporting shift scheduling and resource optimization.
• Assists in the acquisition, whether through purchase or lease, of company's vehicles, gathering data on vehicle needs, preparing documentation, and supporting the evaluation of vehicle options.
• Supports the vehicle assignment process by ensuring data entry, processing assignment requests, and maintaining vehicle assignment records.
• Supports the implementation of fleet policies for company car usage (e.g., mileage limitations, personal use, maintenance responsibilities) by providing administrative support, communicating policy updates, and assisting with policy compliance monitoring.
• Assists with regular maintenance and repair of vehicles, scheduling routine maintenance, and tracking repair costs and vehicle maintenance records.
• Supports the planning and optimization of transportation routes and schedules to optimize vehicle utilization and minimize costs.
• Handles vehicle documents management, providing timely renewal of registrations and licenses, maintaining accurate vehicle files, and assisting with ensuring adherence to relevant regulations and safety standards.
• Keeps track of KPIs and metrics to measure fleet operations efficiency (e.g., vehicle downtime, fuel efficiency, maintenance costs), providing reports to management to support decision-making.

General Skills

• Communication & Impact
• Problem Solving & Decision Making
• Leading People
• Planning & Managing Priorities
• Customer Orientation

Technical Competencies

• Organizational Skills - Foundational Knowledge
• Tools & Technology - Full Knowledge & Application
• Fleet Operations Management - Intermediate Knowledge & Application

Budget / People Responsibilities

Job Segment: Administrative Assistant, Data Entry, Transportation, Manager, Administrative, Operations, Management