Estates Manager

Teaching Vacancies; Devon and Torbay; On-site; GBP 80,000 - 100,000; Full time

Job summary

A prominent educational institution in Devon seeks a proactive full-time Estates Manager. The role focuses on managing the premises team to ensure the school site is safe, well-maintained, and welcoming. Responsibilities include overseeing health and safety compliance, managing budgets, and coordinating external contractors. The successful candidate will join a highly successful grammar school and is required to maintain the highest operational standards. A commitment to safeguarding children is essential.

Responsibilities

• Ensure compliance with health and safety legislation and school policy.
• Manage the school site and grounds to a high standard.
• Create and maintain a premises development plan.
• Line manage premises staff, ensuring coverage and training.
• Oversee operational effectiveness of the school lunchtime.
• Manage safety test contracts and ensure they are timely.
• Maintain premises budgets for caretaking supplies.
• Coordinate and monitor external contractors' performance.
• Manage the safe operation of school minibuses.
• Implement health and safety policies on site.

Job description

What skills and experience we're looking for

There were no explicit skills and experience listed; the responsibilities below outline the expected duties.

Duties and Responsibilities

1. Ensuring compliance with relevant legislation and school policy in all aspects of health and safety, including asbestos, COSHH, fire, security, electrics. Maintaining appropriate records.
2. Proactive management of the school site and grounds, ensuring they are maintained to a high standard and in a safe and healthy condition.
3. Creation and maintenance of a rolling premises development plan with clearly identified priorities, timescales and estimated costs.
4. Line management of the premises staff, ensuring continual coverage within specific times during both term time and school holidays. Carrying out performance management and ensuring that staff receive appropriate and adequate induction and training.
5. Ensuring the operational effectiveness of the school lunchtime, including the line management of the mealtime assistants, that the catering provision is adequately resourced and equipment maintained. Monitoring the food service and the induction and training of all lunchtime staff.
6. Procuring and managing contracts to ensure that safety tests are carried out at the requisite intervals including PAT, fire safety, gas safety, lift safety, water safety and specialist teaching equipment.
7. Maintenance of premises budgets to ensure adequate stocks of caretaking supplies for staff safety and maintenance tasks.
8. Management of the premises ticketing system, including responsibility for allocation of tasks, communication and problem‑solving.
9. Attend regular meetings with site assistant, cleaning supervisor and Director of Finance and Resources.
10. Review school calendar to ensure all events are prepared for and resources in place. Support site team in helping set up rooms for events, and clear up afterwards.
11. Key‑holder management and site security, being part of the team responding to emergency call‑outs as required. In this connection, the Estates Manager may be called out in unsocial hours or at weekends to deal with security problems. To attend to the opening and closing of the premises at designated times.
12. Undertake occasional letting duties: ensuring that the agreed user requirements are fully met. To carry out security duties and associated clearing up.
13. Manage all closed periods to ensure that improvements and developments can be achieved to time and to budget.
14. Co‑ordination, oversight and monitoring of the performance of external contractors.
15. Manage the safe and efficient operation of the school minibuses.
16. Carry out administrative processes relevant to the job.
17. To implement the school’s health and safety policy. Note and report as necessary on matters affecting the health and safety of persons on site. As far as possible to ensure compliance of all staff within health and safety regulations.

General Responsibilities

1. To be aware of and comply with all policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person.
2. To participate in the school’s support staff appraisal scheme, attend meetings and training sessions when required e.g. first aid, manual handling, working at height.
3. To support in the kitchen with general duties at lunchtimes, such as use of the tills.
4. To be aware of and comply with policies and procedures relating to child protection, health, safety and security, reporting any concerns to an appropriate person.
5. To be aware of and support difference, and to ensure equal opportunities for all.
6. To contribute to the overall work and aims of the school.

What the school offers its staff

Devonport High School for Girls is seeking an experienced full‑time Estates Manager to lead our premises team to ensure a safe, well‑maintained and welcoming site and school buildings.

We are a highly successful and oversubscribed 11‑18 selective grammar school with approximately 850 students on roll. The post‑holder will be committed to the highest operational standards for the premises and grounds, and be proactive in achieving such standards of excellence.

Commitment to safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be required to undertake an enhanced check by the Disclosure and Barring Service.