Estates & Facilities Manager

Montu UK; Winnersh; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading digital health company in the UK is seeking an experienced Estates & Facilities Manager to oversee operations at their new facility. The ideal candidate will ensure compliance with regulations, manage service charge budgets, and handle landlord relationships. The role offers a competitive salary, generous holiday, and opportunities for growth.

Benefits

Competitive salary

25 days holiday

5% matched pension

Cycle-to-work scheme

Opportunities for development

Qualifications

• 5+ years in a senior estates or property management role.
• Expert in commercial leases, rent reviews, and property legislation.
• Track record managing landlord/tenant relationships.

Responsibilities

• Oversee daily management and operational oversight of the facility.
• Manage service charge budgets and coordinate compliance.
• Ensure H&S standards and regulations are met.

Skills

Strong commercial acumen

Stakeholder management skills

Proactive problem-solving

Negotiation skills

Excellent communication

Education

IOSH/NEBOSH or equivalent

Tools

Facilities/property management systems

MS Office

Job description

As we expand our operations, we’re seeking an experienced Estates & Facilities Manager to ensure our premises remain secure, compliant, and optimised for a high-performing regulated environment.

Role Overview

We are seeking a highly capable and experienced Estates & Facilities Manager to oversee the day-to-day management, maintenance, and operational oversight of Montu Pharmaceutical’s new facility. This senior position will play a key role in ensuring that the site is safe, compliant, cost-effective, and aligned with our strategic and operational objectives.

You’ll be responsible for managing service charge budgets, coordinating rent reviews and lease events, managing service providers, ensuring regulatory compliance (e.g. MHRA, GDP), and maintaining a safe, efficient workplace that supports ongoing business growth.

The role is ideal for someone with strong commercial acumen, excellent stakeholder management skills, and a proactive, solution-oriented approach.

Key Responsibilities

• Property & Lease Management
  • Act as primary contact for landlords and agents on all property matters
  • Lead rent reviews, lease renewals, break clauses, and service charge reconciliations. Review and monitor service charge budgets and invoices, ensuring transparency and value.
  • Support property acquisitions, fit-outs, refurbishments, and disposals.
• Financial & Commercial Oversight
  • Manage and track estates budgets, including service charges, repairs, and supplier contracts.
  • Report on spend across sites and identify cost-saving or efficiency opportunities.
  • Ensure value for money and adherence to SLAs/KPIs in supplier and contractor agreements.
• Compliance & Risk Management
  • Ensure regulatory compliance with H&S, MHRA, GDP, and building standards.
  • Oversee regular inspections, risk assessments, and compliance reporting.
  • Management of H&S standards including fire safety, legionella, electrical safety and act as lead for health & safety across estates and facilities.
  • Lead health & safety training and awareness, ensuring all staff understand and follow safe working practices.
• Operational & Contractor Management
  • Oversee building services (HVAC, access control, utilities, waste, security).
  • Coordinate external contractors and service providers for maintenance and upgrades.
  • Support space planning, fit-out, and optimisation of office, warehouse, and storage areas.
  • Take a hands-on approach to resolving operational issues quickly and effectively.

Qualifications & Experience

• 5+ years in a senior estates or property management role (regulated, commercial, or multi-site).
• Strong expertise in commercial leases, rent reviews, service charges, and property legislation.
• Proven track record of managing landlord/tenant relationships and supplier contracts.
• Financially astute, with experience managing budgets and delivering cost efficiencies.
• Solid knowledge of H&S, compliance frameworks, and facilities management best practices.
• Familiarity with MHRA/GDP regulated environments (pharmaceutical/healthcare/life sciences) highly advantageous.
• IOSH/NEBOSH (or equivalent) desirable.
• Excellent stakeholder management, communication, and negotiation skills.
• Proficient in facilities/property management systems and MS Office.
• A practical, can-do attitude, comfortable rolling up your sleeves and supporting tasks both big and small to keep operations running smoothly.

What we offer:

• Competitive salary
• 25 days holiday (rising to 30 after one year) + bank holidays
• 5% matched pension
• Cycle-to-work scheme
• Opportunities for development and growth
• A dynamic and supportive work environment

About Montu

Montu UK is a leading digital health company specialising in cannabis-based medicines (CBPM). We are committed to transforming lives by improving access to safe, effective treatments and offering an exceptional standard of care. Our dynamic and supportive work environment is the perfect place for you to grow professionally while making a meaningful impact on patients’ lives.