Estates Business Manager

The Recruitment Co; Belfast; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Estates Business Manager in Belfast to oversee the Estates Helpdesk and manage procurement and compliance tasks. The ideal candidate should have significant experience in procurement, excellent leadership skills, and be knowledgeable in NHS capital planning. Responsibilities include ensuring jobs are logged accurately, monitoring budgets, and providing high-level administrative support. Applicants should hold a degree or have substantial experience in managing an Estates Department.

Qualifications

• Significant experience in procurement and contract management in a large/complex organization.
• Strong skills in governance, stakeholder engagement, and communication.
• Demonstrated experience of leading complex, multi-site estate developments.

Responsibilities

• Oversee the Estates Helpdesk ensuring jobs are logged and completed within SLA targets.
• Manage procurement of estates goods and services in compliance with regulations.
• Provide high-level administrative support including coordination and minute-taking.

Skills

Procurement and contract management

Governance

Stakeholder engagement

Communication

Programme management

Leadership

Education

Degree-level qualification in Business, Procurement, Finance, Estates

Five years experience in Estates Management

Tools

Computer Aided Facilities Management (CAFM) package

Job description

Overview

Estates Business Manager

Belfast

37.5 hours a week

Responsibilities

• Helpdesk & Task Coordination
• Oversee the Estates Helpdesk (CAFM / MiCAD), ensuring jobs are logged, prioritised, and completed within SLA targets.
• Manage data accuracy for reactive and planned maintenance, compliance tasks, and contractor performance.
• Maintain digital and manual records for statutory compliance, asset registers, property leases, and project documentation.
• Provide high-level administrative support, including meeting coordination, minute-taking, and action tracking.
• Lead continuous improvement of administrative systems and service processes.
• Procurement, Contracts & Financial Support
• Manage procurement of estates goods, services, and works in compliance with NIAS Standing Financial Instructions and Public Contracts Regulations.
• Maintain a live contract register, monitor renewals, SLAs, and contractor performance metrics.
• Support budget monitoring and financial reporting, ensuring accurate tracking of capital and revenue expenditure.
• Prepare tenders, audit responses, and business cases in line with DoH and Treasury guidance.
• Negotiate and manage supplier relationships to ensure best value, quality, and compliance.
• Provide professional cost management and contractual advice across all estates, facilities and capital projects ensuring best value and delivery of safe, compliant and sustainable estates.

Essential Criteria

• Significant experience in procurement and contract management in a large / complex organisation;
• In-depth knowledge of NHS capital planning, infrastructure guidance, and public procurement protocols
• Strong skills in governance, stakeholder engagement, communication, and programme management.
• Demonstrated experience of leading complex, multi-site or multi-million-pound estate developments.
• Leadership experience in estates, compliance, or facilities within NHS or comparable public sector environment.
• Demonstrated capability in capital and revenue budget management and procurement

Qualifications / Registration

• Degree-level qualification in Business, Procurement, Finance, Estates.
• OR
• A minimum of five years recent demonstrable experience of managing / leading a busy Estates Department.
• AND
• Significant experience in the use of a Computer Aided Facilities Management (CAFM) package such as 3i, MICAD etc.
• Demonstrate a successful track record in developing and maintaining productive working relationships with senior colleagues and stakeholders.

Other

• Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post
• To apply send cv via link by Friday 28th November