Emergency Planning Officer (XN05)

Leeds Teaching Hospitals; Leeds; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading UK hospital trust in Leeds seeks a dedicated Resilience Adviser to enhance emergency preparedness and maintain essential services during crises. The ideal candidate will possess strong administrative skills, a relevant degree, and experience in healthcare settings. This role focuses on updating emergency plans, coordinating responses, and delivering staff training. Join us to make a significant impact in the NHS.

Qualifications

• Ability to communicate concisely and effectively.
• Able to manage and prioritise own workload in face of competing demands.
• Experience of working in a Health Care setting.

Responsibilities

• Maintain and update emergency planning plans and training records.
• Provide support to incident management teams.
• Coordinate departmental planning responses to emergencies.

Skills

Strong administrative and organisational skills

Excellent attention to detail

Ability to collaborate in a fast-paced environment

Proactive approach

Education

Degree or equivalent level of experience

Diploma/Certificate in Health Emergency Planning

Tools

Knowledge of business continuity ISO 22301

Job description

Areyou passionate about keeping people safe and ensuring that vital servicescontinue in times of crisis? We are looking for a dedicated ResilienceAdviser to support and strengthen the resilience of Leeds Teaching HospitalTrust. You will be joining theEmergency Preparedness (EP) team who are responsible for ensuring that theTrust l complies with the Civil Contingencies Act and the NHS EPRR Frameworkalong with other legislation and guidance

WhatYoull Bring:

Strong administrative andorganisational skills.

A proactive approach with excellentattention to detail.

The ability to collaborate andadapt in a fast-paced environment.

A passion for emergencypreparedness, resilience and response (EPRR) in the NHS.

Thisis a fantastic opportunity to make a real impact on the health and caresystems ability to respond to emergencies and maintain essential services. Ifyou're ready for a dynamic and rewarding role, we want to hear from you!

Main duties of the job

KeyResponsibilities: As a key member of the EP team, you will:

Maintain and update EP plans,policies, and training records.

Work proactively with wards anddepartments to ensure preparedness for business continuity threats andemergencies.

Provide support to incidentmanagement teams

Prepare for planned outages ofestates and IT systems and services

About us

LeedsTeaching Hospitals NHS Trust (LTHT) is a major UK hospital trust providinglocal care for Leeds, and specialist services for Yorkshire, the Humber, andnationally. The trust operates several major hospitals, including the LeedsGeneral Infirmary and St James's University Hospital, and is a significantcentre for medical research and innovation, working with the University ofLeeds. LTHT is committed to high-quality, safe, and patient-centred care,guided by its core values known as 'The Leeds Way'.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Workingwith the Head of Resilience and the Resilience Adviser, the post holder will:

Facilitate the development andmaintenance of departmental business continuity and emergency incidentresponses. This will involve taking the lead as directed for specific areasof the Trust.

Co-ordinate and collatedepartmental planning responses to provide a Trust level emergency responseplan covering all reasonable foreseeable internal and externalincidents. This will include majorincidents, pandemics, adverse weather and site integrity issues.

Provide feedback on plans andprogress towards appropriate levels of preparedness, ensuring that responsearrangements are based on the best available evidence and guidance.

Support work to risk assess,evaluate and audit levels of emergency preparedness and resilience withreference to statutory requirements, guidance, best practice and lessonslearnt from real life incident and exercise scenarios.

Ensure that the planning process,risk assessment and reviews are carried out in line with internal audit andexternal assurance and quality standards for emergency preparedness andorganisational resilience, to demonstrate that the relevant standards areachieved and can be appropriately evidenced.

Maintain effective and accessibleinformation systems to record emergency planning and business continuitydata, ensuring that this is accessible in an incident.

Develop, design and delivertraining on emergency planning and business continuity to staff and managersacross the Trust, ensuring that courses are updated to incorporate changes inlocal policy and external guidance and best practice. Ensure all costs incurredare recorded and managed appropriately.

Plan, coordinate and ensuredelivery of a range of emergency preparedness activities including hazardidentification, risk assessments and incidents and ensure these are reviewedand updated on the Trusts Corporate Risk Register, systems and database.

Undertake and lead on a range ofprojects relating to Business Continuity/ Emergency Planning

Provide a source of knowledge andadvice on the theory and practice of emergency incident response and businesscontinuity planning.

Lead on the development of theTrusts command and control rooms.Ensure all equipment, documents and plans within the command andcontrol rooms are regularly audited and tested.

Develop and deliver regular testsof the Trusts emergency call in procedures

Ensue all information on the seniormanagers on call laptop is regularly reviewed and updated.

Person Specification

Skills & Behaviours

• Ability to communicate concisely and effectively
• Ability to assimilate, manage and communicate complex information
• Able to analyse and summarise relevant elements of detailed reports and documents
• Able to manage and prioritise own workload in face of competing demands
• Able to develop and apply creative solutions to problems
• Able to work flexibly to meet deadlines and targets
• Able to collate information and draft range of documents for different audiences
• Able to negotiate and influence

Qualifications

• Degree or equivalent level of experience
• Achieved or working towards Diploma/Certificate in Health Emergency Planning or equivalent level of knowledge gained through short courses, theoretical study and on the job training and experience

Experience

• Ability to review and analyse plans to identify areas for change.
• Recent experience of working in a comparable or relevant role
• Experience of working in and with multi-disciplinary teams and multi-agency environments
• Experience of working in a Health Care setting
• Familiar with NHS EPRR guidance
• Familiar with the requirements of the Civil Contingencies Act 2004
• Knowledge of business continuity ISO 22301.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.