EA to MD EMEA and Administration Lead

Accolade Wines; Weybridge; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A global wine company in Weybridge is looking for an exceptional EA & Administration Lead to lead the Executive Administration team. The ideal candidate will have at least 5 years of office experience, advanced Microsoft Office skills, and a focus on customer service. You'll manage daily office operations, support the Managing Director, and ensure the team meets its goals. This role also offers competitive perks including flexible working and an annual wine allowance.

Benefits

Annual wine allowance

Flexible working (up to 2 days from home)

Paid Parental Leave

Fast Friday finishes

Private Health Insurance Discounts

Qualifications

• At least 5 years office experience in a similar role.
• Advanced Microsoft Office skills.
• PRINCE2 or Project Management experience desirable.

Responsibilities

• Provide high quality EA and administrative assistance to the Managing Director.
• Manage daily itineraries, often complex.
• Ensure all operational matters in connection with the office buildings are functioning efficiently.

Skills

Team leadership

Communication

Customer service

Microsoft Office

Job description

Vinarchy. Redefining Wine.

Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is a global wine company committed to redefining wine.

Crafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.

About the role

We are now recruiting for an exceptional EA & Administration Lead to head up our Executive Administration team.

The ideal candidate will be a team leader, team player and experienced collaborator, who has provided tailored support to senior managers in a commercial and fast-paced environment. You will be a motivated professional with an ability to communicate with all levels in a clear & polite manner and provide clear instruction as required.

The role will manage the day to day running of our two UK offices (South West and South East). You will manage all office services to employees and visitors, including surroundings, security, reception, office equipment, supplies, deliveries and post, coordination of minor maintenance, Health & Safety, Fire Procedures, First Aid and Accident books.

You will have excellent customer service with the ability to remain calm and professional during periods of high pressure and conflict. You will have previous office experience and previous budget management experience is preferred. You will be proactive with a natural talent to prioritising whilst working cohesively as part of a team.

Key Responsibilities Include

• Provide high quality EA, coordination, secretarial and administrative assistance to the Managing Director.
• Provide ad hoc PA support to other European Leadership Team members.
• Manage Daily itineraries - often complex.
• Manage expenses for Managing Director and other Leadership Team members when required.
• Book all travel for the Managing Director along with the occasional travel requirements for the Leadership Team members.
• Arrange and lead on all administration support for board visits.
• Ensure all general operational matters in connection with the office buildings and surroundings are functioning efficiently, ensuring up-keep as appropriate.
• Manage the facilities budget for the office and to ensure expenditure for the building is within budget.
• Complete daily administrative tasks - raising purchase orders, sample requests etc.
• Prepare, circulate and maintain reports and records of the agenda and actions for various meetings.
• Lead on European Projects as directed by the Managing Director.
• Coordinate and support on Customer.
• Ensure the cleanliness of the office by management of the office cleaners and to be responsible for housekeeping matters; including tea, coffee, milk ordering for the office.
• Lead the Administration and EA team in line with Company values and policies.

Other Accountabilities

• Maintain health & Safety for building including any fire alarm training
• Assist with small maintenance duties
• Ensure any accident or incident is logged timely and correctly
• Manage and coordinate the internal Monthly Charity Committee
• Ensure confidentiality, internally and externally at all times.

What You’ll Bring

• Experience: At least 5 years office experience in a similar role
• Advanced Microsoft Office skills
• PRINCE2 or Project Management experience desirable
• Excellent verbal and written skills
• Basic financial management understanding
• Good telephone manner
• First Aid trained preferred
• Fire Warden trained preferred
• A moderate level of physical exertion may be required to assist with day-to-day requirements

Behavioural

• Customer focused - proactively meets customer needs
• Team Working - supports each other and their goals across teams
• Clear Communication - encourages positive 2-way communication
• Prioritising and Planning - manages and coordinates projects/ tasks including efforts of others
• Achievement Drive - drives own performance and encourages a can-do attitude in others

Functional

• Decision Making - seeks relationships with information and acts accordingly
• Driving change - can effectively deal with change

Why Join Us?

Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success.

We offer a competitive rewards package and the opportunity to work with a world-class team.

You will also have access to:

• Annual wine allowance and access to unique wine specials
• Flexible working (Up to 2 days working from home)
• Paid Parental Leave
• Start your weekend early with our Fast Friday finishes!
• Modern office located Weybridge
• Go Beyond Day - make a difference in your local community
• Access to an extensive online learning library
• Private Health Insurance Discounts & Annual Flu Vaccination Program
• Employee Assistance Program & Various exclusive employee discounts

Ready to redefine your future? APPLY TODAY!

At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.

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