E-Rostering Administrator

University Hospital of North Midlands NHS Trust; Stoke-on-Trent; On-site; GBP 24,000 - 27,000; Full time

Job summary

A public healthcare institution is seeking an E-Rostering Administrator for a 12-month fixed-term contract. Your role will involve supporting Trust staff with their usage of the electronic rostering system, maintaining accurate records, and ensuring smooth operations for new starters and leavers. Ideal candidates should possess IT and e-rostering administrative skills. The salary ranges from £24,937 to £26,598 annually, pro-rata. Commitment to diversity and inclusion is a core value of the Trust.

Qualifications

• Competency with IT skills is essential.
• Experience of e-rostering administration is preferable.
• Maths and English Level 4 or equivalent required.

Responsibilities

• Support Trust staff in using the electronic rostering system.
• Input data into the E-Rostering system for new starters and leavers.
• Maintain accurate records relating to all aspects of E-Rostering.
• Resolve errors and problems experienced by users of the electronic rostering system.

Skills

IT skills

e‑rostering administration

Education

Maths and English Level 4 or equivalent

Job description

Go back University Hospital of North Midlands NHS Trust

E-Rostering Administrator

The closing date is 29 December 2025

University Hospitals of North Midlands is currently unable to provide sponsorship for this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role; however, it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, and you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

A rare opportunity has arisen for a motivated and driven individual to join the E-Rostering team at UHNM.

The post is a 12‑month fixed‑term contract, covering maternity leave.

Whilst experience of working with Allocate and Healthroster software is preferable, training on the job will be provided.

Main duties of the job

To support the Electronic Rostering Manager with the daily management of the Trust's Electronic Rostering System.

To provide administrative support to the E Rostering team, assisting with the on‑going development of electronic rostering by ensuring accurate administration systems are adopted, maintained and managed.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke‑on‑Trent and County Hospital in Stafford, we are proud to serve around three million people and we’re highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co‑created by staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Job responsibilities

Support Trust staff in using all aspects of the electronic rostering system.

Responsible for inputting data into the E‑Rostering system to include setting up new starters, implementing contract variations, processing leavers and preparing information for the weekly and monthly payroll interface files.

Identifying and challenging where potential discrepancies may have been made on Easy/ESR and notifying the appropriate managers/payroll.

Maintain accurate and complete records relating to all aspects of E‑Rostering including managing the training database as required.

Provide effective communications via a number of methods with Trust Staff on matters relating to E Rostering when deemed necessary by the team.

Liaises with users of the electronic rostering system to resolve errors and problems they experience whilst using the system.

Assists with the maintenance and support of any new modules or systems, including but not limited to Timeclocks, and the Empactis interface, which are implemented by and managed by the Electronic Rostering Team.

Will be expected to work across multiple sites including, but not limited to, County Site and Royal Stoke site.

Lead on the rotations of students who are assigned onto the system.

Complete complex net hour reviews ensuring staff hours are correct and any discrepancies are reported to and actioned by Ward Unit Managers.

Objectively deal with difficult situations including queries from staff on rostering and Trust Policy interpretation and have the ability to tackle and resolve difficult issues with tact and sensitivity.

Person Specification

Qualifications

• Maths and English Level 4 or equivalent
• Evidence of competency with IT skills
• Experience of e‑rostering admin

Experience

• Experience of using multiple internal IT systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital of North Midlands NHS Trust

£24,937 to £26,598 a year per annum, pro rata