Dynamic Event Planner & On‑Site Coordinator

Global Hub; City of Edinburgh; On-site; Confidential; Full time

Job summary

A dynamic event management company in Edinburgh seeks an organised Event Assistant to support all event planning and delivery phases. Responsibilities include assisting with logistics, managing guest lists, and preparing documentation. Ideal candidates have strong communication skills and a proactive, detail-oriented approach. Opportunities for professional growth and collaboration in a supportive environment are provided.

Benefits

Dynamic working environment

Hands-on experience in event management

Professional development and mentoring

Qualifications

• Excellent organisational and multitasking skills, managing competing priorities.
• Strong communication and interpersonal skills, both written and verbal.
• Proactive attitude with high attention to detail.
• Ability to work collaboratively and independently.
• Comfortable with tight deadlines.

Responsibilities

• Assist with planning, coordination, and execution of events.
• Support logistics, timelines, and budgets for events.
• Liaise with venues, suppliers, and stakeholders.
• Manage guest lists, invitations, registrations, and check-ins.
• Prepare event documentation including schedules and notes.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Team collaboration

Tools

Microsoft Office

Google Workspace

Event software

Job description

A dynamic event management company in Edinburgh seeks an organised Event Assistant to support all event planning and delivery phases. Responsibilities include assisting with logistics, managing guest lists, and preparing documentation. Ideal candidates have strong communication skills and a proactive, detail-oriented approach. Opportunities for professional growth and collaboration in a supportive environment are provided.