Documents and Records Administrator

Manpower; Lancashire; On-site; GBP 35,000 - 40,000; Full time

Job summary

A recruitment agency is looking for a Document Control Team Member for the Heysham 1 Power Station. The ideal candidate will have proficiency in Microsoft Office, especially Word and Excel, and strong attention to detail. Responsibilities include document formatting, quality checking, email monitoring, and training. This role offers a salary between £35,059 and £39,543, working 37 hours per week, Monday to Friday. This is a fantastic opportunity for someone looking to develop their skills in a collaborative team environment.

Qualifications

• Proficient in Microsoft Office, particularly in Word and Excel.
• Exceptional attention to detail with error identification abilities.
• Strong communication skills and team collaboration experience.

Responsibilities

• Document formatting, amendment, and distribution across the station.
• Quality checking documents against defined standards.
• Monitoring and responding to department emails.
• Supporting training for new users in document management systems.
• Providing administrative support to Document and Work Management teams.

Skills

Proficient in Microsoft Office (Word, Excel)

Attention to detail

Strong written and verbal communication skills

Ability to collaborate effectively

Education

GCSEs or equivalent qualifications including English and Mathematics

Job description

Document Control Team Member - Heysham 1

Shift Times: 37 hours per week
Monday - Thursday: 08:30-16:45
Friday: 08:30-15:00

Pay Rate: £35,059 - £39,543 per annum (dependent on experience)

Location: Heysham 1 Power Station

Overview of the role

An opportunity has arisen within Document Management for a split role working across the Document Management Team and the Work Management Team at Heysham 1 Power Station. This role is ideal for someone looking to develop experience across multiple disciplines, strengthen collaboration between teams, and gain a broader understanding of station activities.

Key Deliverables and Responsibilities

• Document formatting, amendment, review, and physical distribution across the station using Microsoft Word and Excel
• Quality checking documents against defined standards, ensuring correct templates, formatting, version control, and mandatory information are applied
• Monitoring and responding to incoming emails via the department's shared mailbox
• Supporting and training new users in designated areas of the station's Document Management and Work Management systems (training resources provided)
• Providing ad hoc administrative support to both Document Management and Work Management teams as required
• Working collaboratively within both teams to support efficient station operations

Skills & Qualifications

• GCSEs or equivalent national qualifications, including English and Mathematics
• Proficient in Microsoft Office, with particular strength in Word and Excel
• Exceptional attention to detail, with the ability to identify errors, inconsistencies, and formatting issues
• Strong written and verbal communication skills with a high level of literacy
• Proven ability to work effectively and collaboratively within a team
• Ability to plan, prioritise, and manage workload to meet deadlines, with flexibility to adapt to changing priorities