Documentation specialist

Oxford Global Resources; Paisley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global leader in scientific innovation located near Paisley is seeking a Document Specialist to manage production and quality documentation. Responsibilities include ensuring data integrity, supporting batch release processes, and maintaining compliance within a fast-paced environment. Ideal candidates will have strong organizational skills and experience with Excel, Word, and Power BI. This role provides the opportunity to grow within a global organization with an hourly rate of £12.90.

Qualifications

• Strong organizational and attention-to-detail skills for managing high document volumes.
• Experience with tools such as Excel, Word, and Power BI.
• Excellent communication and collaboration abilities across teams.

Responsibilities

• Manage and control documentation related to production and quality processes.
• Distribute controlled documents to departments.
• Release and close production batches, ensuring proper allocation.
• Assist with document review and record management.
• Ensure compliance with quality and regulatory standards.

Skills

Organizational skills

Attention to detail

Excel

Word

Power BI

Communication skills

Collaboration

Job description

Introduction

Our client is a global leader in scientific innovation, delivering advanced technologies and services that drive progress in life sciences, healthcare, and manufacturing. Located near Paisley, the company's site plays a key role in supporting production, logistics, and quality operations across the UK. With a focus on teamwork, safety, and continuous improvement, the company offers a supportive environment where employees can develop new skills and contribute to meaningful scientific outcomes.

Job Description

The Document Specialist ensures accurate management and control of production and quality documentation within a fast‑paced laboratory and manufacturing setting. This role is essential for maintaining data integrity, supporting batch release processes, and ensuring materials are correctly tracked and recorded. Working closely with production and quality teams, you'll help streamline documentation systems that uphold compliance and efficiency. This is a great opportunity for individuals who enjoy detail‑oriented work and want to grow within a global organization.

Responsibilities

• Work in morning, day, and night shifts
• Manage and control documentation related to production, batches, and quality processes
• Distribute controlled documents to relevant departments in a timely and accurate manner
• Release and close production batches, ensuring all materials are properly allocated
• Assist production and quality teams with document review and record management
• Ensure all documentation complies with internal quality and regulatory standards
• Identify opportunities to improve document flow and system efficiency
• Use digital tools such as Excel, Word, and Power BI to maintain and analyze records

Profile

• Strong organizational and attention‑to‑detail skills for managing high document volumes
• Experience working with tools such as Excel, Word, and Power BI
• Excellent communication and collaboration abilities across teams
• Ability to work independently and maintain accuracy under time pressure
• Comfortable working in a shift‑based environment
• Knowledge of manufacturing, laboratory, or quality environments is an advantage
• Adaptable, reliable, and motivated to learn within a global company

Employment Conditions

• Region: Paisley
• Salary: £12.90 per hour
• Working hours: 37.5 hours/week
• Contract: 9 months with possibility of extension