Document & Information Lead

GSK; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

A leading biopharma company in the UK is seeking a Document & Information Lead to oversee crucial document management processes across major projects. This role is essential for ensuring accuracy and compliance within documentation frameworks. Candidates should possess a Bachelor’s degree, over 10 years of experience in Document Controlling, and strong leadership capabilities. The position offers a dynamic work environment where you can significantly contribute to project execution and compliance, making a direct impact on the business and its health-related objectives.

Qualifications

• 10+ years of experience in Document Controlling, with at least 3 in a leadership role.
• Hands-on experience working as a Document controller within large EPC projects.
• Strong senior stakeholder management and project reporting capabilities.

Responsibilities

• Develop and implement document control procedures aligned with GSK’s Project Management Framework.
• Maintain centralized document repositories for all project-related records.
• Conduct audits and checks to ensure document accuracy and completeness.

Skills

Document Controlling

Team Leadership

Project Reporting

Stakeholder Management

Attention to Detail

Education

Bachelor’s degree in a related field

Tools

SharePoint

SAP Document Management System

Power BI

Aconex

ACC

Job description

Job Purpose

The Document & Information Lead is responsible for establishing and managing document control processes and systems across major capital projects. This role ensures that all project documentation is accurate, accessible, and compliant with internal standards and regulatory requirements. The position is critical for maintaining data integrity and supporting efficient project execution within the Project Controls framework.

This role will directly report to the Head of Project Controls within Global Capital Projects.

Key Responsibilities

Document Management & Governance

• Develop and implement document control procedures aligned with GSK’s Project Management Framework (PMF).
• Maintain centralized document repositories for all project‑related records.
• Ensure compliance with regulatory, contractual, and quality standards for documentation.
• Manage document workflows including creation, review, approval, distribution, and archiving.
• Control versioning and ensure traceability of all project documents.

Systems & Tools Administration

• Oversee the configuration and administration of document management systems (DMS).
• Ensure integration of document control systems with project controls tools (cost, schedule, risk).
• Provide user training and support for document management platforms.

Quality Assurance & Compliance

• Conduct audits and checks to ensure document accuracy and completeness.
• Implement security protocols for sensitive and confidential information.
• Support external audits and regulatory inspections by providing accurate documentation.

Collaboration & Communication

• Interface with project managers, engineering teams, procurement, and contractors to ensure timely document flow.
• Interface with Digital Transformation Lead regarding Document and Information management implementation across GCP.
• Act as the primary point of contact for document control queries and issues.
• Prepare reports and dashboards on document status and compliance metrics.

Why you?

Basic Qualifications & Skills

• Bachelor’s degree in a related field.
• 10+ years of experience in Document Controlling, with at least 3 years in a leadership role within the pharmaceutical/life sciences industry or similar industries (Oil & Gas, Power/Energy sector).
• Hands‑on experience working as a Document controller within large EPC projects.
• Expertise in one of the Document management tools such as ACC, Aconex, Procore, Agora, etc.
• Expertise in implementation of SharePoint, SAP Document Management System (DMS), EDMS (Electronic Document Management Systems).
• Expertise in Power BI / Excel – for reporting and analytics.
• Strong senior stakeholder management and project reporting capabilities.
• Familiarity with ISO standards for document control.
• Ability to lead a team and manage multiple projects simultaneously.
• Strong attention to detail and data integrity.

Preferred Qualifications & Skills

Please note the following skills are not necessary, just preferred; if you do not have them, please still apply:

• MSc or other Chartered / Professional Qualification in a relevant discipline.
• Good pharma background or working experience from capital projects. Not mandatory.
• Solid knowledge of GSK project process, User requirement management, quality and compliance requirement, site project completion and pre‑start processes, and how these impact engineering and design, construction, commissioning, and qualification contracts.
• Familiar with the GCP Project Management Framework (PMF), relevant engineering standards and compliance requirements, and Quality Management Systems.
• PMP (Project Management Professional) or CCP (Certified Cost Professional) or PMI‑SP (Scheduling Professional) or Lean Six Sigma or similar process improvement credentials.

If you have a disability and require assistance during the selection process, you will have the opportunity to let us know what specific assistance you require in order to make suitable arrangements.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.