Document Controller / Project Administrator

Emtec Group; Newcastle upon Tyne; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading M&E contractor in Newcastle is seeking an experienced Document Controller to join their team. In this role, you will manage essential project documentation and ensure compliance throughout the project's lifecycle. The ideal candidate will have proven experience in document control within the construction sector, and familiarity with software like Viewpoint and Procore. This position offers a competitive salary and comprehensive benefits, contributing to a dynamic work environment focused on professional growth.

Benefits

Attractive salary based on skills and experience

Generous holidays (33 days inclusive of public holidays)

Contributory pension scheme

Life assurance

Wellness support

Employee discounts

Free parking at the office

Qualifications

• Proven experience in a Document Controller role within construction.
• Experience with recognised construction document management software.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage all incoming and outgoing project documentation.
• Set up and maintain structured electronic and paper filing systems.
• Ensure document control procedures are followed.

Skills

Construction document management software

Microsoft Office (Excel, Word, Teams)

Organisational skills

Excellent communication skills

Attention to detail

Tools

Viewpoint

Procore

Asite

Job description

Location: Newcastle

Emtec Building Services North is strengthening its pre-construction team as new projects mobilise and our secured pipeline of work continues to grow across the region. As part of this continued expansion, we’re looking for an experienced Document Controller to join our Newcastle team.

Sitting at the heart of the project team, this role is ideal for someone who is highly organised, detail-driven, and comfortable working in a fast-paced construction environment, helping keep projects moving smoothly from design through to handover.

Emtec Building Services is a leading M&E contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects, from early design and pre-construction through to installation, commissioning, and ongoing support.

The Role

As a Document Controller, you’ll play a central role in managing all project documentation, ensuring information is accurate, compliant, and issued on time to the project team and supply chain.

Key responsibilities include

• Managing all incoming and outgoing project documentation, including drawings, technical submittals, RFIs, O&M manuals, and specifications.
• Setting up and maintaining structured electronic and paper filing systems in line with company and project requirements.
• Ensuring document control procedures are followed, including version control, approvals, and accurate distribution.
• Working closely with Project Managers, Engineers, site teams, subcontractors, and clients to support clear communication and document flow.
• Uploading, managing, and updating documents across project platforms such as Viewpoint, Asite, Aconex, or client‑specific systems.
• Supporting audits by ensuring documentation is current, correctly filed, and fully compliant.
• Producing regular reports on document status, outstanding actions, and overall compliance.
• Managing final project archiving and handover documentation to ensure records are complete and accessible.

What You’ll Bring

• Proven experience in a Document Controller or similar role, ideally within construction or Building Services.
• Must have experience of industry recognised construction document management software such as Viewpoint, Procore, Asite etc.
• Must have proven experience in a document control role within a construction environment.
• A collaborative team player with a willingness to support the wider project team.
• Strong working knowledge of Microsoft Office (Excel, Word, Teams) and a willingness to learn new systems.
• Excellent communication skills with a friendly, approachable manner.
• High levels of organisation, attention to detail, and accuracy.
• Ability to manage multiple priorities and deadlines in a live project environment.

What's In It For You

• Attractive Salary: Based on skills and experience
• Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
• Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
• Contributory Pension Scheme: Secure your future with our contributory pension plan.
• Life Assurance: Peace of mind for you and your family.
• Development Opportunities: Excellent training and support for career growth.
• Wellness Support: Access to our Employee Assistance Programme and wellness portal.
• Exclusive Discounts: Benefit from our Employee Discounts Platform.
• Convenience: Free parking at our offices and a cycle scheme.

In return, you’ll become part of a dedicated and passionate team that values and rewards commitment and success. If this feels like the right opportunity for you, we’d love to hear from you.

Emtec Group is proud to be an equal opportunities Employer. We are committed to fostering a workplace that is inclusive, free from discrimination and empowers everyone to bring their whole self to work, reaching their full potential. At Emtec, we understand that a diverse team is key to our growth and success. We hire exceptional people from all backgrounds, not just because it’s the right thing to do, but because it strengthens our company.