Document Controller - Havant Thicket

Portsmouth Water; Havant; On-site; GBP 30,000 - 40,000; Full time

Job summary

A water supply company in Havant is seeking a Document Controller to support the delivery of the Havant Thicket Reservoir project. The successful candidate will monitor document workflows, engage with project teams, and ensure quality and accuracy in documentation. This role requires previous experience in document control within construction, and excellent organizational skills are essential. The company offers 27 days of annual leave, a generous pension scheme, and opportunities for flexible working arrangements.

Benefits

27 days of annual leave

Generous pension scheme

Up to 6% performance bonus

Enhanced family leave policies

Life assurance scheme

Health and wellbeing support

Exclusive discounts at retailers

Qualifications

• Proven document control experience in a construction environment.
• Ability to communicate and engage with the project team.
• Good organisation and self-management skills required.
• Full Clean UK Driving Licence needed.

Responsibilities

• Monitor the client contract administration system.
• Flag issues and monitor document progress.
• Assist with report production as required.
• Audit documents for adherence to processes.

Skills

Document control experience in construction

Communication skills

Organisation and self-management

Analytical skills

Tools

Electronic document management systems

Common Data Environment

Job description

We’re making a difference: Together, we can ensure that there is enough water for everyone, now and in the future.

Portsmouth Water is seeking a proactive and detail-driven Document Controller to support the delivery of the Havant Thicket Reservoir project, an ambitious, nationally significant water-supply scheme. Working closely with the HTR Lead Document Controller, project team, and key contractors, this role ensures the smooth flow, quality, and accuracy of project information. The successful candidate will help maintain robust information-management processes, support effective coordination across stakeholders, and play a vital part in keeping this landmark project on track.

What will you be doing?

Key Responsibilities

• Monitoring of the client contract administration system, while monitoring interactions with contractor-provided Common Data Environment.
• Flag issues with documents and closely monitor progress of documents in workflow procedures, expediting comment returns to contractors where required.
• Assist with the production of reports as required.
• Audit projects and documents to ensure adherence to the processes within the project management plan and Information Management Plan.
• Build and maintain good working relationships with all contractor document controllers.
• Support and manage the Common Data Environment (CDE) (Autodesk Construction Cloud).
• Support and assist with management of HTR SharePoint.
• Attend related weekly meetings to update on progress of documentation.
• Provide holiday cover for the HTR Lead Document Controller as required.
• Liaise with internal Portsmouth Water departments to provide support and interface regarding sharing project information back with the business.
• Co-locate between site offices as required.

What do you need?

Skills, Qualifications & Competencies

• Proven document control experience in a construction environment, using electronic document management systems/common data environments.
• Ability to communicate, engage and support all members of the project team.
• Polite and confident manner.
• Good organisation and self-management skills.
• Resilience and the ability to work to deadlines.
• Willingness to share and discuss ideas regarding improvements to existing processes.
• Good analytical skills, with the ability to review documents and provide constructive recommendations.
• Full Clean UK Driving Licence.
• Experience in document management in a construction or water industry environment.

We recognise people want to work in a variety of different ways, and that’s why we’re happy to consider flexible working arrangements. Please feel free to talk to us at interview about the flexibility you may be looking for.

Please note, we may close this advert early if we receive a high volume of applications so we encourage you to apply as soon as possible to avoid missing out.

We’re committed to equality, diversity and inclusion, and we actively encourage applications from all sections of society.

Please be aware, the Company has a responsibility to ensure that all employees are eligible to live and work in the UK.

Due to the high volume of applications we may receive, we’re unable to respond to every applicant individually. If your application is of interest, we’ll usually be in touch within 4 weeks of receiving it.

What can Portsmouth Water offer you?

At Portsmouth Water, We Believe In Rewarding Our People. Here’s Just a Taste Of What’s Waiting For You When You Join The Team

Holidays Made Better

Enjoy 27 days of annual leave, plus bank holidays, giving you plenty of time to relax, recharge, and explore.

A Pension That Works for You

We’ll help secure your future with a generous pension scheme, contributing up to 15% because your tomorrow matters as much as your today.

Performance Pays Off

You could earn a non-contractual bonus of up to 6% of your basic salary, linked to company performance because when we succeed together, you should benefit too.

Family Comes First

Whether you’re welcoming a new arrival through birth or adoption, we’ve got your back with enhanced maternity, paternity, and adoption leave and pay.

Social Events

All expenses covered summer and winter social events.

Peace of Mind, Always

Our life assurance scheme gives your loved ones extra security, with a 4x salary lump sum benefit in case the unexpected happens.

Comprehensive Wellbeing Support

Whether you need confidential mental health and wellbeing advice 24/7 through our Employee Assistance Programme, or physical health support via our Virtual GP service (available 8am10pm, 7 days a week for you and your immediate family), help is always close at hand with the HealthHero app.

PW Perks Treat Yourself!

Enjoy exclusive discounts at thousands of retailers, plus exciting benefits like:

• Electric Vehicle Scheme (after 1 year)
• Cycle to Work Scheme
• Health Cash Plan and so much more!