Document Controller

J. Murphy & Sons Limited.; Wigan; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction and engineering firm in the United Kingdom is looking for a Document Controller. This role involves managing construction documentation, ensuring compliance, and maintaining document integrity. The ideal candidate will have experience in document control or administration, proficiency in Microsoft Office, and familiarity with Electronic Document Management Systems like Aconex. The position offers the opportunity to work on projects that enhance energy security.

Qualifications

• Experience in a professional Document Control and/or Administration department.
• Knowledge and experience of operating IT systems, including Microsoft Office.
• Familiarity with Electronic Document Management Systems such as Aconex.

Responsibilities

• Maintain document control as the focal point for construction documentation.
• Carry out document control requirements within agreed timescales.
• Quality check documents for errors and manage the document lifecycle.

Skills

Document Control

IT systems proficiency

Aconex

Microsoft Office Suite

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Electronic Document Management Systems

Job description

Our business is well-known for its extensive in-house expertise, experience, and continuous drive to innovate within the industry to create added value for all our customers. Throughout our history we have strived to challenge the norm and incorporate a wide range of new technologies and capabilities to ensure we meet the ever-changing markets and demands. Today we support groundbreaking transmission and distribution projects in four countries - ensuring their energy security for decades to come.

We offer a wide range of services including design, construction and commissioning. We deliver Engineering, Procurement & Construction (EPC) projects serving both regulated and private customers along with technical and engineering solutions within the conventional power and energy transition markets. Our continual drive to innovate, while encouraging sustainability, ensures we remain at the forefront of the industry, and is demonstrated in our long-standing relationships with major energy providers in multiple countries.

A day in the life of a Murphy Document Controller

• Maintain that document control is the focal point for all construction documentation and is managed in a controller manner.
• Carry out the document control requirements which are to be administered as per contract requirements and within agreed timescales.
• Complete Obsolete/Superseded/Withdrawn documents which are to be kept by DC for reference or other purposes.
• Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the JMS CDE prior to contract completion.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Oversee the management of change by ensuring documents are processed correctly and linked to the contract documents as required.

Experience / Qualifications

• Experience in a professional Document Control and /or Administration department.
• Knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
• Knowledge of Electronic Document Management Systems such as Aconex, ProjectWise etc.