Document Controller

Barhale Holdings; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading civil engineering firm in the UK is seeking a Document Controller to manage designs and documents for various projects. The role involves maintaining logs, coordinating submissions, and assisting with design approvals. The ideal candidate will have experience in document control management and strong organisational skills. Benefits include a competitive salary, company pension, life assurance, private medical, and additional leave for volunteering. Join a company dedicated to developing your career and supporting your wellbeing.

Benefits

Competitive salary

Company Pension

Life Assurance

Private Medical

Profit share scheme

25 days of annual leave

Employee Assistance Programme

Flexible benefits

Leadership & management training

Development training and coaching

Qualifications

• Previous experience in a similar role in a busy site/office environment.
• Extensive administration experience.
• Experience managing documents using EDMS systems.

Responsibilities

• Manage designs, drawings, and information from external designers.
• Maintain document control logs and correspondence records.
• Prepare and distribute completed design packs to clients and site teams.

Skills

Document Control Management

Organisational skills

Communication skills

Attention to detail

Driving licence

Tools

eB

ProjectWise

SharePoint

Aconex Software

Job description

About Barhale

Barhale is a business founded on family values, established by our Chairman, Dennis Curran, in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors.

• Water
• Transport
• Built environment
• Energy

Why join Barhale?

• Job security, long-term secured work through various frameworks and large infrastructure schemes
• A broad range of civil engineering and mechanical, and electrical schemes across some of the UK’s largest infrastructure projects and clients
• Strong career progression as demonstrated by our track record in promoting from within, as we believe this is a key driver to our success
• Skills Development and Training

The Document Controller

The Document Controller is responsible for managing the day-to-day throughput of designs, drawings, and information from external designers for internal review and onward transmittal to the client and site teams. For maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Drawing, printing, and preparation of document submission packs. Assisting the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation.

• Log all design information into and out of the office
• Maintain records of revisions and the status of drawings
• Monitor submission dates and report compliance
• Prepare packs for review by the Engineering Manager
• Distribute completed designs to clients and sites
• Maintain up-to-date master office copies and drawing logs
• Print and organise hard copies of drawings as required
• Office administration
• Assist the Engineering Manager in organising/developing databases
• Maintain standard documents (CVs, competency matrices, etc)
• Assist in the review process
• Arrange site audits to check compliance
• Periodically review IHS
• Provide standards when requested by the site
• Produces a report and schedule in accordance with the Document Handover Report
• Implement, maintain, and administrate the EDMS as part of the project CDE
• To facilitate the training of the project EDMS for the project team
• Integrate with the Project Controls Team (PCT) about Knowledge Management (See Project Controls Execution Plan (PCEP)

Essential

• Previous experience working in a similar role, in a busy site/office environment
• Experience in Document Control Management using EDMS systems such as eB, ProjectWise, and SharePoint
• Extensive Administration experience
• Good organisational and communication skills
• O&M manuals
• Ability to work to a deadline
• Ability to work with minimal supervision
• Attention to detail
• Driving licence

Desirable

• Aconex Software Experience

Benefits

• Competitive salary
• Company Pension
• Life Assurance
• Private Medical
• Profit share scheme
• 25 days of annual leave in addition to 8 public bank holidays and loyalty days
• 8 hours leave of absence for volunteering
• Employee Assistance Programme to support your mental, physiological and financial wellbeing
• Flexible benefits via salary sacrifice
• Company car/green car scheme/car allowance/Van (dependent on position)
• Leadership & management training and coaching
• Regular line management engagement and appraisal to support your career progression
• Development supported by internal and externally delivered training
• Continuous service awards

Company Website

https://www.barhale.co.uk/

Company Showcase Video

https://www.youtube.com/watch?v=XFqsoclCUZA