Document Controller

Construction, Property and Engineering; Scotland; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading construction firm is seeking a highly experienced Document Controller for a significant Energy project on the Isle of Skye. This role involves ensuring compliance with document control procedures, supporting project delivery through effective communication, and assisting with the production of critical documentation. Candidates must have document control expertise and a proactive attitude, along with knowledge of relevant software. Attractive opportunity to work in a remote and beautiful location in the UK, with competitive pay arrangements.

Qualifications

• Experience in document control procedures and policies.
• Ability to work in a team and train peers.
• Must be able to manage site-related documentation.

Responsibilities

• Support the project team with ad-hoc administration duties.
• Ensure compliance with internal and external procedures.
• Assist with the production of As-Built drawings.

Skills

Document control expertise

Communication

Proactive attitude

Microsoft Office knowledge

Tools

EDMS Software

Job description

We are seeking a highly experienced and motivated Document Controller to work on a significant Energy project on the Isle of Skye.

This is a challenging and rewarding opportunity to contribute to the development of vital infrastructure in a remote and beautiful location.

We can pay outside IR35 or CIS.

• To aid and train your team members and peers in ensuring all document control procedures are always understood and adhered to.
• Assist with the collation of documents where applicable.
• To ensure that the most accurate information is readily available and accessible in a timely manner and all associated registers are kept up to date.
• Proactive attitude and communication to understand what is required within the project and where we can add value and support.
• Support the production of information for the As‑Built drawings and subsequently the Operation & Maintenance manuals and handover information for project completion.
• EDMS / Software Knowledge Updating, uploading / downloading of data working with both in‑house document management systems and web‑based software packages.
• Must be able to easily adapt and have a good knowledge of Microsoft Office packages.
• Understanding the client's key requirements whilst maintaining a high level of consistency, compliance, auditability and traceability factors throughout the lifecycle of any document, including the maintenance of the folder structures both electronically and any hard copy files (if required).
• Compliance to all internal and external procedures.
• Support the H&S and site teams in managing the site related H&S documentation in ensuring only approved documents are being worked to and reviews are carried out periodically as required such as but not restricted to Method Statements, Lift Plans including registers.
• Tracking and reporting to the project team status document reviews, workflows, approved / rejected, pending documentation.
• Regularly review data system reports. Support input to weekly and monthly Key Performance Indicators (KPI).
• Ad‑hoc administration duties for the Project Team such as but not limited to; bookings for accommodation, travel, meeting and catering for events.
• Assisting the Project Team with charity events.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.