Document Controller

Colt Technology Services Group Ltd.; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading technology company is seeking a Document Controller in London to oversee project documentation processes. Key responsibilities include managing the common data environment, setting up project structures in Autodesk ACC, and training teams in document control practices. The ideal candidate will have at least 2 years of experience in construction or consultancy environments, strong skills in document management, and effective communication abilities. Fluency in English is required, and knowledge of French or German is desirable.

Qualifications

• Minimum of 2 years of experience in construction or consultancy.
• Experience managing Document Control Procedures for large projects.
• Fluent in English; French or German is a plus.

Responsibilities

• Manage the common data environment across projects.
• Setup ACC folder structures and manage user access.
• Train external Document Controllers on BIM360.

Skills

Document Control Procedures

Process Management

Communication Skills

Proactive Initiative

Tools

Autodesk ACC

BIM360

Job description

We are seeking a Document Controller to support London and guide our Design and Construction Teams. You will report to the Head of Engineering as part of the Design and Delivery team in Colt DCS’s Global Delivery function.

Job Description

You will play a leading role in the management of Colt DCS’ common data environment across projects within London, applying a level of governance, as follows:

• Setup all London projects on Autodesk ACC
• Setup ACC folder structure, modules review workflows and manage access and permissions to the CDE, ensuring all teams have the correct access at all times
• Manage users, companies and roles for effective ACC management – Add new users, companies and roles. Ensure inactive accounts are addressed.
• Ensure documentation is uploaded in the correct place and meets the project procedures including naming convention followed, title included, metadata populated
• Support the Colt BIM Information Manager and the external project team in the management of the Document Register (MIDP) – populate reviews’ status and track document submittals
• Support the Colt Design Manager in managing the closing out of Project Documentation Reviews
• Train and guide the external Document Controllers on the use of BIM360 as the Document Control Platform
• Support the Colt BIM Information Manager with platform training
• Support the Colt BIM team in document guidance & workflow / process production
• Support the business in producing data analytics reporting on project documentation and review submittals
• Upload project documentation for the Colt DCS Project Team
• Attend Project Meetings where required
• Ensure that the latest revisions are administered and distributed promptly and are correct and available to the team on ACC
• Support Project Team on ACC Document management and any QA queries related to documentation.
• Work closely with Colt’s Operations, Design and BIM Teams to understand the flow of information on a project

Basic Qualifications

• Minimum of 2 years of professional experience in construction or consultancy environments
• Experience of Document Control Procedures and Systems for large scale projects
• Experience in Data Centres is preferred but not essential
• Experience in using Autodesk ACC is preferred but not essential
• Fluent in English; preferred other languages French or German is highly desirable.

Essential Skills and Experience

• Working knowledge of BS1192 or ISO19650 standards for naming convention requirements
• Strong Documentation and process management skills
• Excellent communication skills, able to communicate both verbally and electronically with clarity and understanding
• Experience of working across all stages of a project lifecycle (e.g. RIBA or similar)
• Ability to be proactive and demonstrate initiative
• A background of working in AEC or Design is advantageous

Job Segment

Document Control, Document Management, Data Center, Quality Assurance, Accounting, Administrative, Technology, Finance