Document controller

United Infrastructure; City of Edinburgh; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading infrastructure company in the UK is seeking a Document Controller for their Social Infrastructure design team. The successful candidate will manage project documentation, administer the Document Management System, and ensure compliance with standards. This role requires previous experience in document control, proficiency with Aconex and SharePoint, and strong organizational and communication skills. The position involves travel to the head office in Warrington once a month and offers an opportunity to contribute to innovative infrastructure solutions.

Qualifications

• Previous experience in document control within construction, engineering or similar industries.
• Experience with EDMS, SharePoint and Aconex preferred but not mandatory.
• Ability to manage multiple tasks with precision.

Responsibilities

• Manage project documentation - organising, storing, and distributing documents efficiently.
• Administer the Document Management System (DMS) - setting up workflows, managing access, and ensuring data security.
• Ensure compliance - maintaining records to meet standards.
• Support the project team - assisting with document formatting, templates, and best practices.
• Monitor version control - ensuring accuracy of documents.
• Enhance processes - implement best practices for efficiency.

Skills

Document Management Systems

MS Office

Organisation

Attention to Detail

Communication

Problem-Solving

Education

GCSEs / A-Levels

Additional qualifications in administration or document control

Tools

Aconex

SharePoint

Asite

Job description

Company Description

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.

Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas :

Utility Infrastructure -

Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK's largest network owners and operators.

Social Infrastructure -

Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Job Description

Are you a detail-oriented professional with a passion for organisation and compliance? Do you thrive in a fast-paced project environment where accuracy and efficiency are key? If so, we have the perfect opportunity for you!

We are looking for a Document Controller, as we expand our Social Infrastructure design team, the role will be based in Swanley however travel to our head office in Warrington once a month will be expected.

As our Document Controller , you will :

• Manage project documentation - organising, storing, and distributing documents efficiently.
• Administer the Document Management System (DMS) - setting up workflows, managing access, and ensuring data security.
• Ensure compliance - maintaining records to meet company, client, and regulatory standards.
• Support the project team - assisting with document formatting, templates, and best practices.
• Monitor version control - ensuring everyone works from the latest, most accurate documents.
• Enhance processes - identifying ways to improve efficiency and implement best practices.

Qualifications

Education : GCSEs / A-Levels; additional qualifications in administration or document control are a plus.

Experience : Previous experience in document control within construction, engineering, or similar industries. EDMS, SharePoint and Aconex, experience with these platforms is preferred but not mandatory.

Technical Skills : Proficient in document management systems (Aconex, SharePoint, Asite) and MS Office.

Organisation & Attention to Detail : Ability to manage multiple tasks with precision.

Communication & Problem-Solving : Strong ability to liaise with teams and troubleshoot document issues.

Additional Information

Join us at United Infrastructure today and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.

Please note that United Living has rebranded to United Infrastructure. Our LinkedIn landing page will still display as "United Living," but when you click "Apply," it will redirect to "United Infrastructure."