Document Control Specialist

Hitachi Energy Ltd.; England; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading energy technology company based in the UK is searching for a Document Control Specialist to join their dynamic team. In this role, you'll ensure the accuracy and timely delivery of technical documents, maintaining a smooth document management workflow. With a minimum of 5 years' experience required, the ideal candidate is skilled in tools like InEight and SharePoint, possesses strong organizational abilities, and is eager to make a significant impact in engineering projects. Join a global leader in electrification and innovation!

Qualifications

• Minimum of 5 years experience in Document Control activities in engineering firms.
• Knowledge of various relevant industry standard client documentation practices is desirable.
• IOSH Managing Safely or similar is desirable.

Responsibilities

• Register and issue technical project documentation.
• Maintain the Document Management System (DMS).
• Prepare the Project Document List and coordinate with clients.
• Collaborate with disciplines to monitor document status.
• Ensure compliance with company standards.

Skills

Organizational skills

Attention to detail

Good communication abilities

Education

Library and Information Studies (or similar)

Technical degree with document management experience

Tools

InEight

SharePoint

Aconex

Livelink

Extended ECM

Autodesk Construction Cloud (ACC)

Building Information Modeling (BIM)

Microsoft Office (Outlook, Excel, Word, PowerPoint)

Job description

Hitachi Energy are looking for a Document Control Specialist to join a dynamic and collaborative team driving excellence in engineering projects. As a Document Controller, you will play a critical role in ensuring the accuracy, compliance, and timely delivery of technical documentation across complex projects. This opportunity offers the chance to work closely with Project Management, Engineering, and Planning teams, while developing expertise in cutting-edge document management systems. If you are passionate about organisation, precision, and enabling successful project execution, this is your opportunity to learn, grow, and make an impact in a global environment.

Please note we are unable to provide visa support on this position (including post graduate).

How you'll make an impact

• Register, issue, update, and archive technical project documentation (drawings, specifications, certificates, etc.).
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare the Project Document List in collaboration with all disciplines and the list of documents to be shared with the client.
• Coordinate with all disciplines and clients to ensure proper document delivery and traceability.
• Collaborate with Project Management, Engineering, and Planning teams to monitor document status, update planning dates, and activate internal and external documentation workflows.
• Prepare reports on document status.
• Ensure compliance with company standards and document control procedures.
• Review technical specifications to identify document management requirements for projects.
• Provide training to end-users on the use of the document management tool.
• Prepare & collate Health & Safety Files, including technical manuals (O&M) to relevant project requirements.
• Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
• Manage outsourced printing suppliers through requesting quotations, monitoring quantities and reporting to the Project and Document Manager.

Qualifications

• Library and Information Studies (or similar); technical degrees with proven experience in document management within engineering companies.
• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Knowledge of document management tools (InEight, SharePoint, Aconex, Livelink, Extended ECM etc.).
• Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.
• Knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Organizational skills, attention to detail, and good communication abilities.
• Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements, is desirable.
• IOSH Managing Safely or similar, is desirable.

At Grid & Power Quality Solutions and Service business in Europe (HBUEU), diversity drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility. Join Our Team!, Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.