Divisional PA | The Royal Orthopaedic Hospital NHS Foundation Trust

The Royal Orthopaedic Hospital NHS Foundation Trust; Turves Green; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading healthcare provider is seeking a dedicated administrative support professional to assist the Divisional Management Team. Responsibilities include managing diaries, arranging meetings, handling inquiries, producing reports, and supporting recruitment processes. The ideal candidate will have strong organizational skills and proficiency in office technologies. Join us to contribute to a compassionate healthcare environment that values diversity and supports flexible working arrangements.

Qualifications

• Experience in providing secretarial and administrative support.
• Ability to manage diary appointments and support documentation.
• Proficient in using PowerPoint and Excel.

Responsibilities

• Manage diary appointments and organise meetings.
• Act as secretary to committee meetings and maintain action logs.
• Handle incoming calls and liaise with internal and external colleagues.
• Arrange travel and produce correspondence including letters and reports.
• Support the creation of action plans for incidents.
• Assist with HR processes related to recruitment and staffing.
• Order goods and services for relevant departments.

Job description

Overview

To provide confidential secretarial and administrative support to the Divisional Management Team, including the Associate Medical Director (AMD), Head of Nursing (HoN) and Associate Director of Operations (ADO). The role supports the Royal Orthopaedic Hospital NHS Foundation Trust, one of Europe’s largest specialist orthopaedic units.

Responsibilities

• Manage diary appointments, support documentation and organise meetings.
• Act as secretary to committee meetings for the ADO, AMD and HoN, preparing and circulating agendas, attending meetings, taking minutes and maintaining action logs.
• Serve as point of enquiry for the divisional management team, handling incoming calls, emails and liaising with internal and external colleagues.
• Arrange travel, audio‑typing, copy‑typing and produce correspondence including letters, reports and committee papers.
• Prepare slides and spreadsheets using PowerPoint and Excel.
• Act as central contact for complaints, serious incidents and root‑cause analysis, and support the creation of related action plans.
• Ensure staff managed by the divisional team are up‑to‑date with annual and statutory training.
• Assist with HR processes such as recruitment, termination and staffing processes.
• Order goods and services for relevant departments.
• Maintain office technology skills and attend training.
• Participate in the Trust’s Personal Development Review programme.
• Provide cross‑cover for PA colleagues in Patient Services and Patient Support Services divisions as required.

Inclusive Employment

The Trust is an equal opportunities employer and a Disability Confident Leader. All applicants are encouraged to request reasonable adjustments. The Trust will offer an interview to disabled applicants who meet the minimum criteria for the vacancy.

About the Trust

The Royal Orthopaedic Hospital NHS Foundation Trust offers planned orthopaedic surgery locally, nationally and internationally. It provides world‑class services within a supportive and inclusive culture. The Trust values diversity and offers flexible working arrangements.