Divisional Administrative Assistant

The University of Manchester; Manchester; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prestigious educational institution in Manchester is looking for an administrative support officer in the Division of Psychology, Communication & Human Neuroscience. In this role, you will provide comprehensive support to academic and research staff regarding finance processes, travel bookings, and meeting services. The position offers hybrid working arrangements and a competitive benefits package including a market-leading pension scheme and excellent health services. This role is pivotal for responding to changes within the division and ensuring effective operations.

Benefits

Market leading pension scheme

Employee health and wellbeing services

Exceptional annual leave entitlement

Paid closure over Christmas

Local and national retailer discounts

Qualifications

• Experience in providing administrative support in an academic setting.
• Proven ability to handle finance processes effectively.
• Strong organizational skills to manage bookings and meetings.

Responsibilities

• Provide comprehensive administrative support for the divisional staff.
• Act as a key contact point for academic and research colleagues.
• Assist with finance processes, travel arrangements, and meeting logistics.

Skills

Administrative support

Finance processes

Travel and accommodation booking

Meeting servicing

Change management

Job description

The primary aim of this role is to provide comprehensive and proactive administrative support for divisional staff and activities undertaken in the School. The post holder will be a key administrative point of contact working within the Division of Psychology, Communication & Human Neuroscience and will ensure questions, issues and concerns are dealt with effectively and efficiently. The post holder will be primarily responsible for providing support to Academic and Research colleagues and PG students with finance processes, booking travel and accommodation, servicing meetings, as well as looking after estates matters.

The post holder will be assigned to the Division but will be employed by the School and as such may be required to support other areas, from time to time, across the School. There will be a considerable need to respond to change in the foreseeable future and the post holder will actively work to support senior managers in achieving this objective.

Interviews are going to be held on Wednesday 17th December.

What you will get in return:

• Fantastic market leading Pension scheme
• Excellent employee health and wellbeing services including an Employee Assistance Programme
• Exceptional starting annual leave entitlement, plus bank holidays
• Additional paid closure over the Christmas period
• Local and national discounts at a range of major retailers

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.

Our University is positive about flexible working – you can find out more here.

Hybrid working arrangements may be considered.

Please be aware that due to the number of applications we are unfortunately not able to provide individual feedback on your application.

Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies.

Any CV’s submitted by a recruitment agency will be considered a gift.

Please note this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.

Enquiries about the vacancy, shortlisting and interviews:

Name: Jessica Jaddour, Senior Administrator

Email: [e-mail]

General enquiries:

Email: [e-mail]

Technical support:

https://jobseekersupport.jobtrain.co.uk/support/home

This vacancy will close for applications at midnight on the closing date.

Please see the link below for the Further Particulars document which contains the person specification criteria.