Director's Executive Assistant - High-Impact Support

Aspire Recruitment; Manchester; On-site; GBP 34,000 - 40,000; Full time

Job summary

A prestigious research institute in Manchester seeks an Executive Assistant to the Director. This full-time, office-based role involves managing a busy diary, coordinating meetings, handling a high-volume inbox, and preparing briefings. Ideal candidates will possess strong communication skills, attention to detail, and substantial experience in supporting senior leadership. Proficiency in Microsoft Office and discretion are also essential in this fast-paced environment. If this resonates with you, submit your CV.

Qualifications

• Experience in supporting senior leadership in higher education or NHS/Medical setting.
• Experience managing diaries, inboxes and logistics independently.
• Experience in an academic, research, clinical or public-sector setting is desirable.

Responsibilities

• Manage the Director's complex diary and ensure priority alignment.
• Handle high-volume inbox communications with discretion and care.
• Prepare meeting packs, briefings and follow-up notes.
• Book national and international travel with detailed itineraries.
• Draft and edit high-level documents, emails and reports.
• Liaise with senior stakeholders, including Board members.
• Take and distribute formal minutes.
• Support the Director's involvement in collaborative and strategic projects.
• Coordinate visits and meetings, including logistics and hospitality.
• Maintain up-to-date records and handle sensitive information confidentially.
• Support general office and operations team duties as needed.

Skills

Strong communication skills

Attention to detail

Discretion

Proactive approach

Ability to manage diaries

Proficiency in Microsoft Office

Education

Educated to degree level or equivalent experience

Tools

Microsoft Office

Outlook

Microsoft Teams

Job description

A prestigious research institute in Manchester seeks an Executive Assistant to the Director. This full-time, office-based role involves managing a busy diary, coordinating meetings, handling a high-volume inbox, and preparing briefings. Ideal candidates will possess strong communication skills, attention to detail, and substantial experience in supporting senior leadership. Proficiency in Microsoft Office and discretion are also essential in this fast-paced environment. If this resonates with you, submit your CV.