Development Coordinator

Mitsubishi Electric; Wythenshawe; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology company in Wythenshawe is looking for a Development Coordinator to manage the administrative tasks of development projects. This role involves coordinating legal documentation, tracking regulatory compliance, managing tenant documents, and ensuring effective communication across teams. The ideal candidate will have strong organisational skills, ability to adapt, and relevant experience in administrative or property management roles. Emphasis on improving processes and outcomes is essential for success.

Qualifications

• Experience in an administrative role.
• Experience in property management or lettings.
• Experience in data entry/CRM management.
• Experience in a construction environment.

Responsibilities

• Coordinate legal documentation and manage tenant documents.
• Track regulatory compliance and administer construction documents.
• Prepare new property handovers and attend site meetings.

Skills

Organisation

Processes

Efficiencies

Excel

Communication

Adaptability

Job description

This role will be the administrative centre of our development team, making sure the right information is in the right place at the right time. In a fast-paced environment with many moving parts, you'll be the one who keeps things structured, organised, and on track. As Development Coordinator, you must be hyper organised and comfortable with multiple types of documents and data. You'll work closely with Acquisitions Analysts, and Portfolio leads, bridging different processes across the full project lifecycle from purchase of a property/project through to tenant move-in. Your day-to-day will be varied: coordinating legal documentation, tracking regulatory compliance, administering construction documents, managing tenant documents, preparing new property handovers, plus attending site meetings and coordinating works with contractors. You'll bring consistency and follow-through to a process that can easily become fragmented and take ownership of reporting and tracking processes. Your work ensures nothing falls through the cracks so that our properties and projects meet the highest standards, stay on track, and serve our customers. Obsess: These points get you out of bed in the morning and keep you up at night! If you're not obsessed with these, the role isn't for you.

Key Attributes

• Organisation: you love to keep things organised and take pride in being on top of whatever is thrown your way. Nothing ever falls through the cracks.
• Processes: You are obsessed with making sure everything has a process and all team members are following them.
• Efficiencies: seeing efficiencies that can be made and always looking for improvements.
• Excel: You are excellent at these areas: an expert.
• Collating, tracking and reporting on information and datasets
• Communication: you can communicate with different people from all walks of life.
• Adaptability and flexibility: whether it is reprioritising your week or running to a last‑minute meeting, you're always ready and willing to meet the business needs.

Experience

• Experience in an administrative role.
• Experience in property management or lettings.
• Experience in data entry/ CRM management.
• Or experience in a construction environment.

Outcomes & Metrics

Outcomes & Metrics: the desired result and how we measure it
Months Outcomes: the desired result
Metrics: how we measure it 0-3 Build a strong understanding of the HSPG group structure. Explain the different platforms and their products via a short presentation in month 1. Familiarisation with active development projects, contractors and consultants. Be able clearly identify a project by name, actively engaging in team meetings from week 2. Shadow key team members (Acquisitions Analysts and Portfolio Managers) to understand the full project lifecycle. Documented workflow map approved and reviewed by your line manager Suggest improvements to the centralised document filing system across legal, compliance, construction, and tenant files. 1 x new system in place and adopted by 100% of the project teams within 8 weeks. Take ownership of weekly reporting process for ongoing development projects within the team. Reports delivered on time with 100% accuracy for 4 consecutive weeks. Attend at least 2 site visits to understand on site requirements. Site reports submitted and reviewed with positive feedback from line manager. 3-6 Lead the roll-out of a consistent handover process for new properties. 100% of properties handed over using the new process with no critical issues by month 6. Automate key components of construction project tracking (e.g., notifications for compliance deadlines, investigate new software and processes). At least 2 automations live and reducing manual follow-up time by 20%. Coordinate and lead monthly cross-team check-ins between acquisitions, development, and portfolio teams on compliance and documentation. Consistent attendance and positive feedback from 90% of attendees. Partner with Operations to assess and implement new tools or software (CRM). New tool selected, piloted, and approved with ROI case documented. Proactively identify and implement at least 2 process improvements within document management & communication flows between other teams (e legal & finance) Improvements adopted with reduced errors and better communication feedback from other teams. 6-12 Develop and deliver a Development Coordination Playbook for internal use and onboarding. Playbook completed and in use for new team members by end of month 12. Design and manage a quarterly reporting structure for leadership visibility on development milestones, bottlenecks, and completions. Quarterly report delivered with actionable insights and buy-in from leadership. Benchmark current processes against industry standards and propose enhancements. Benchmark report completed with at least 3 improvements integrated into team processes.