Database and Office Administrator

Girl's Schools Association; Scotland; Hybrid; GBP 16,000; Part time

Job summary

A prominent educational institution in Scotland seeks a part-time Database and Office Administrator. This hybrid role involves managing databases and administrative tasks while ensuring community engagement. The ideal candidate must have experience in database administration and strong organizational skills. Benefits include generous holiday allowance, enhanced sick pay, and access to fitness facilities.

Benefits

Generous holiday allowance

Enhanced sick pay

Swimming pool access

Employee Assistance Service

Cycle to work scheme

Professional qualification funding

Qualifications

• Previous experience in database administration and administrative support in a busy office environment.
• Ability to multi-task and prioritize workload with attention to detail.

Responsibilities

• Support engagement of community and keep them connected to the Schools.
• Manage database projects and implement new features for efficiency.
• Carry out various administrative responsibilities as needed.

Skills

Database administration

Administrative support

Attention to detail

Multi-tasking

Job description

Overview

We are currently seeking to fill the position of Database and Office Administrator.

Details

Erskine Stewart’s Melville Schools are currently recruiting for a Database and Office Administrator to join the Schools on a permanent, part-time basis. The position is available for an immediate start (subject to satisfactory pre-employment checks).

The role is part-time, working 20 hours per week, across a four-day working pattern with a pro-rated salary of £15,531. The pro-rated annual holiday leave entitlement is 16.5 days, plus 10 days statutory holiday at Christmas and Easter, when the schools are closed. This is a hybrid working position, with a minimum of two days required to work in the office.

Responsibilities

• Support the engagement of the ESMS wider community (parents, alumni, staff and friends) and keep them connected to the family of Schools as they are today.
• Manage a series of database projects to maintain and standardise data and implement new features to improve efficiencies and data availability within the database for queries.
• Carry out other administrative responsibilities including merchandise management, diary management, event administration and support to the team and Director of Development as required.

Qualifications

• The successful candidate will have previous experience of providing database administration and administrative support in a busy office environment.
• They will be able to multi-task and prioritise their own workload with good attention to detail.

Work environment and requirements

The Development Office is a busy environment, and all members of the team are required to use their initiative, dealing with email and phone enquiries from former pupils, staff and parents, current staff, parents and members of the public.

ESMS is unable to sponsor international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Benefits

• Generous holiday allowance
• Enhanced sick pay
• Family friendly policies
• Use of the Schools’ swimming pool and fitness room outside school hours
• Membership of the ESMS Discount and Benefits Scheme, including discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications

Application procedure

In order to apply for the position, please complete the attached application form. The closing date for applications is Wednesday 15 October 2025. We anticipate interviews will be held on the week commencing 20 October 2025.

About ESMS

Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form.

We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child.

The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.

Employees benefits

• Fee remission from Nursery to S6
• Free school lunches
• Free Sports’ Club membership, including access to pool and fitness suites
• Family friendly policies, including enhanced maternity leave
• Membership of the ESMS Discount and Benefits Scheme, including discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications