Data Administrator

Change Grow Live; Devizes; On-site; GBP 20,000 - 26,000; Part time

Job summary

A community support charity in Devizes is seeking a Data Administrator to provide crucial administrative support within the South West Prisons Service. This role includes maintaining databases, managing supplies, and ensuring accurate data reporting. Ideal candidates will have strong IT skills, including proficiency in Word, Excel, and Access, along with a compassionate approach to service users. The position offers flexible working arrangements and excellent benefits, including 25 days holiday and a contributory pension scheme.

Benefits

25 days holiday (+ bank holidays)

Flexible working arrangements

Paid wellness hour

Contributory pension scheme

Employee Assist Programme

Qualifications

• Experience with administrative duties.
• Proficiency in data collection systems such as NDTMS.
• Ability to manage databases and data systems.

Responsibilities

• Support the submission of statistical data.
• Maintain and update databases.
• Manage petty cash and supplies.

Skills

Office procedure knowledge

IT literacy

WORD proficiency

EXCEL proficiency

ACCESS proficiency

Database maintenance

Empathetic attitude

Job description

Change Grow Live

Change Grow Live is a charity dedicated to the belief that we can make a difference to our Service Users lives, offering support and respect in a safe environment, treating each user as an individual and working with them to find the right treatment and care options.

Our core values are “Be open, be compassionate and be bold” and our team members apply these daily to achieve our mission of helping people change the direction of their lives, grow as individuals, and live life to its full potential.

Opportunity

We have an exciting opportunity for a Data Administrator to join our South West Prisons Service. The new post holder will be required to provide administrative support to the team.

Location and Hours

Where: HMP Erlestoke, Devizes

Part Time Hours: 30 per week

Full Time Salary Range: £25,077.00 (pro rata for part time hours)

About the role

• Support the collation and submission of statistical data and information that ensures the service operates within contractual requirements and enables timely and accurate reporting to all external and internal stakeholders.
• Be responsible for maintaining and updating local and central databases and provide timely and accurate data and information.
• Record data and information in order that the service operates within contractual, administrative and financial requirements.
• Administrate petty cash management, ordering of supplies, invoicing, telephone and reception duties, building management, support of telecommunication and IT systems to ensure that substance users consistently receive high quality services.
• Act as a point of contact and co-ordinate all tradesmen attending to building management and maintenance issues.
• Be the main port of call for all data relating matters as well as undertake regular and ad hoc requests from the Services Manager/Regional Data Co-ordinator, London Data Manager, and other CGL Senior Management.
• Manage an electronic filing system to ensure that client data and information are kept in an orderly and accessible manner (CRiiS).

About you

• Knowledge and experience of general office procedure and administrative duties.
• IT literacy including proficiency in data collection systems (eg. NDTMS, Public health).
• Expertise in working with WORD, EXCEL, and ACCESS IT packages.
• Experience of maintaining databases and other data management systems.
• Show a capacity to work alone and the ability to keep calm under pressure.
• Employ an empathetic and non-judgmental attitude towards service users.

What we will give to you

• 25 days holiday (+ bank holidays) rising by 1 day for each year’s service, capped at 30 days.
• Flexible working arrangements.
• Paid ‘Wellness’ hour each week along with a ‘Wellness’ hub and Employee Assist Programme.
• Contributory pension scheme.
• A great selection of benefits incl. discounts for shopping, cinema, holidays, etc.
• A friendly and supportive team.
• Training, career development & progression opportunities.

Additional Information

Please ensure that when completing your application form and supporting statement, you reflect on the details outlined in the job description. This will help us understand how your skills and experiences align with the requirements of the role.

Please note: This role is not eligible for visa sponsorship. Applicants must already have the right to work in the UK at the time of application. For applicants with time-limited visas, unfortunately, we are unable to support new visa applications or extensions.

Competency Based Interviews will be held on 18th of February and Values Based Interviews (second round) on the 19th February.

We reserve the right to close the vacancy early if we receive a high number of applications, so we encourage you to apply as soon as possible.

Closing Date: 8/2/2026

Contact: Georgia Barratt | [e-mail]

Additional: N/A - Outside London Weighting Area

This post is subject to a Disclosure and Barring Service (DBS) Scheme check at a basic level.