Cycling Events Manager

passion in events; Elmbridge; On-site; GBP 40,000; Full time

Job summary

A bespoke cycling events company is looking for an Event Manager based in Weybridge. The successful candidate will design and deliver cycling events while managing multiple projects and ensuring client satisfaction. This role requires strong project management skills and experience in organizing outdoor events. The company values passion, attention to detail, and a collaborative spirit in its team members, and offers a salary of £40,000 plus benefits for this full-time position.

Benefits

25 days annual leave

Profit share based on performance

Dynamic work environment

Qualifications

• Proven experience in delivering cycling events.
• Strong organisation skills to manage complex projects.
• Ability to negotiate with clients effectively.

Responsibilities

• Design and project manage cycling events from start to finish.
• Ensure events meet client expectations for success and profitability.
• Handle administrative tasks related to event delivery.

Skills

Project Management

Negotiation

Problem solving

Route plotting

Microsoft Word/Excel/PowerPoint

Technically inquisitive

Tools

RWGPS

Excel

Job description

Organisation passion in events Salary £40,000 Location Springfield House, Weybridge, KT13 9LZ Contract type Permanent (Full time) Closing date 31 January 2026 Interview date 21 December 2025 Job Description Job Description - Event Manager

BACKGROUND

pie is a bespoke cycle challenge business. We develop and deliver tailored cycling events for businesses, charities and individuals. Our focus is on quality, detail, and professionalism. Most of all, we care. This quality of delivery is reflected in our high level of repeat business. Our cycling events range from one day sportives in the UK to point to point rides such as London to Barcelona over 12 days, or Land’s End to John O’Groats in relay in 72 hours, for 5 to 500 people and everything in-between. We also run a small number of guided treks and city walks.

We are a small dynamic responsive business with a reputation that punches far above our weight.

The successful applicant will be part of this small full time team working with an extended team of over 200 freelance guides, tour leaders and medics, all committed to ensuring that our growing list of clients have a brilliant ‘pie’ experience on every event.

We want you to be part of a team that will continue to grow the business and benefit from it.

THE PERSON

You will be a passionate cyclist who is organised, has a good attention to detail and wants to get things right. You will need to demonstrate previous experience of working in an office to deliver outdoor itinerant events.

This is not a highly structured environment. We run multiple simultaneous complex premium events and expect our team to be able to juggle and prioritise clients’ demands.

We need people who have the energy to be part of the pie journey; individuals who are not afraid to ‘pitch in’ in order to ensure we deliver the best event experience a client can have and who thrive on hard work and being challenged.

THE JOB

Design cycling events to meet the client’s brief, win the business, project manage the creation of the event through to the point of delivery, take responsibility for the success and profitability of that event.

• use your previous experience, initiative, tenacity and persuasion skills to pull together cycling events for our charity and corporate clients, from concept to delivery. These will be sportives, large corporate multiday rides, all size charity rides, medium sized corporate networking one day rides, small private multi day tours, etc
• top and tail the process with perfect admin and obsessive attention to detail eg preparing rooming lists, ferry manifests and managing relationships with travel and accommodation providers
• realise your work through delivery of the event as part of the pie in-office team
• take your share of the non-job description jobs and run with them from stock taking to returning vans to Christmas card design to website updates
• reflect pie’s values of - dependable, trustworthy, professional and approachable in everything you do

SKILLS

• Project Management – to develop and deliver complex rides from idea to execution
• Negotiation – to be able to manage face to face negotiations with our clients and win new rides/events
• Problem solver – a history of on the spot problem understanding with clear thinking and effective solutions
• Plotting – use various platforms (eg RWGPS) to design safe cycling routes in UK & EU
• Word/Excel/PowerPoint to a high level alongside a high level of numeracy and literacy
• Technically inquisitive – have experience of RWGPS, and other industry relevant platforms but able to learn use of new platforms to respond promptly to requests and to manage tight and immoveable deadlines
• Enhance the final product by working on some specific events as a tour leader or bike guide yourself

COMPETENCIES

• Budgeting and forecasting of your own events through an in-depth knowledge of Excel
• Writing English in a clear and accurate manner to ensure excellent communication through the written word eg writing event manuals event documentation
• Leadership – not in conventional direct line terms but being able to deliver effective direction with all stakeholders
• Confidence and Integrity – crucial dealing with challenging clients and complex events
• Flexibility of approach and adaptability of thought process
• A supportive team player – everything we do relies on the extended pie team working effectively together

EXPERIENCE

• A committed cyclist who has years of proven experience in the delivery of cycling events and rides for companies, charities, private tours, etc, across one day and multi day rides and sportives, from concept to plotting to booking vans and delivery
• A firm grasp of event management – pulling together all the separate threads of a project to deliver perfection
• An understanding of the pressures of a small business environment
• The management of budgets, costs and forecasting are central to the role
• First hand experience of negotiating with clients and 3rd parties
• Proven level of sole responsibility in the above
• Understanding the seasonal work pressures of a seasonal industry and a small business

WHAT ELSE

• A clean driving licence is crucial and if you can drive mini buses and vans so much the better
• If you speak French or another European language that is a bonus
• You must be fit enough to withstand the rigours of the event world from loading bikes and kit into vans, to working odd and sometimes long hours, etc

THE PACKAGE

• £40K+/- depending on experience
• Based in Weybridge/Walton on Thames office
• 5 days a week
• Full time
• 25 days annual leave
• Profit share based on yours and the company’s performance

Start Date: ASAP. No later than end of January 2026

INTERESTED

• Send us a CV detailing the relevance of your application to the above criteria and to what you see on the website () to: . Identify explicitly your relevant experience and what you will bring to the business
• We are a small highly communicative team working in the Walton on Thames office and that is where the job is based
• We have a gentle dog in the office
• References will be checked
• Successful applicants going to interview stage will be asked to do a written and Excel assessment

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Event Manager • Springfield House, Weybridge, KT13 9LZ