Coordinator, Production Operations

RWS Entertainment Group; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading entertainment company in Milton Keynes seeks a Coordinator for Production Operations. This role involves coordinating various production tasks, managing invoicing and payroll, and assisting in project management. The ideal candidate boasts strong organizational and communication skills, with a background in the entertainment industry. This position may require working outside standard hours and involves occasional travel.

Qualifications

• Must have excellent interpersonal and IT skills.
• Strong communication skills are crucial.
• Ability to manage multiple tasks effectively.

Responsibilities

• Coordinate all aspects of production operations.
• Manage invoicing, payroll, and budgets.
• Assist in project management and attend production meetings.

Skills

Excellent interpersonal skills.

IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient.

Strong verbal and written communication skills.

Efficiency and excellent organizational skills.

Excellence and experience in multi-tasking projects.

GCSE in Math’s and English.

Job description

Overview

Job Title: Coordinator, Production Operations

Reports To: Director, Project Management

Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Fixed Term Contract

Summary

The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department, U.K and will support the Project Managers and Directors across all land-based projects. There may be occasions where there is a requirement to oversee and/or Project Manage some of the Land based contracts. The Coordinator, Production Operations will also play a crucial role in ensuring the seamless execution of client orders, from procurement to delivery. This individual will work closely with various divisions and teams including Procurement, Wardrobe, Props, Music & Media, Creative and Project Managers to support, coordinate and facilitate all aspects of the order fulfilment process.

Key Tasks / Responsibilities

• Contracting & Payout Sheets
• Invoicing including facilitating, tracking & payments, bill backs and updating finance
• Ongoing payroll management for talent
• Forecast Tracking
• Timeline creation & Deadlines – Weekly schedule distribution
• Attendance at production meetings where required
• Wrike Organisation and Setup
• Management & Inventory of Asset Storage
• First Round Screening & Interviews
• Assist with Shipping – Point of contact for vendors and internal procurement team on communication
• Receiving, storage and distribution management for all orders incoming and outgoing
• Prop sourcing and pricing
• All Credit Card Expense Requests & Reconciliation
• Project Management as requested or needed
• Supporting with travel requests
• Supporting with Procurement requests
• Prepare, and be able to put together budgets for all clients and an understanding of budget accountability
• Assist with daily operations
• Land Production team calendar management
• Meeting scheduling
• Track Injury Reports, Daily Operation Reports and PIPs
• Track and follow up on install reports and post-production meetings

Note:

• The Coordinator, Production Operations role may involve occasional travel based on business and client requirements.
• This position may require occasional work outside of standard hours to meet project deadlines and accommodate client needs.

Qualifications & Skills

• Excellent interpersonal skills.
• IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient.
• Strong verbal and written communication skills.
• Efficiency and excellent organizational skills.
• Excellence and experience in multi-tasking projects.
• GCSE in Math’s and English

Experience

Experience and knowledge of the entertainment industry and/or project management.

Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Diversity and Inclusion

DIVERSE IS WHO WE ARE

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.