Coordinator, Production Operations

RWS Global; Milton Keynes; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global project management company is seeking a Coordinator for Production Operations in Milton Keynes. This role involves contract management, invoicing, payroll oversight, and scheduling meetings. Ideal candidates will have strong interpersonal and organizational skills, alongside a background in project management. The position offers a fixed-term contract with typical office hours.

Qualifications

• Experience and knowledge of the entertainment industry and/or project management.

Responsibilities

• Contracting & Payout Sheets management.
• Invoicing facilitation and tracking.
• Ongoing payroll management for talent.
• Forecast tracking and timeline creation.
• Attendance at production meetings.
• Management of Asset Storage.
• Conducting First Round Screening & Interviews.
• Point of contact for vendors and procurement team.
• Prepare budgets for clients and understand budget accountability.
• Assist with daily operations including team calendar management.

Skills

Excellent interpersonal skills

IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient

Strong verbal and written communication skills

Efficiency and excellent organizational skills

Excellence and experience in multi-tasking projects

GCSE in Math’s and English

Job description

Overview

Job Title: Coordinator, Production Operations
Reports To: Director, Project Management
Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)
Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU
Other: Fixed Term Contract

Responsibilities

• Contracting & Payout Sheets
• Invoicing including facilitating, tracking & payments, bill backs and updating finance
• Ongoing payroll management for talent
• Forecast Tracking
• Timeline creation & Deadlines – Weekly schedule distribution
• Attendance at production meetings where required
• Wrike Organisation and Setup
• Management & Inventory of Asset Storage
• First Round Screening & Interviews
• Assist with Shipping – Point of contact for vendors and internal procurement team on communication
• Receiving, storage and distribution management for all orders incoming and outgoing
• Prop sourcing and pricing
• All Credit Card Expense Requests & Reconciliation
• Project Management as requested or needed
• Supporting with travel requests
• Supporting with Procurement requests
• Prepare, and be able to put together budgets for all clients and an understanding of budget accountability
• Assist with daily operations
• Land Production team calendar management
• Meeting scheduling
• Track Injury Reports, Daily Operation Reports and PIPs
• Track and follow up on install reports and post-production meetings

• The Coordinator, Production Operations role may involve occasional travel based on business and client requirements
• This position may require occasional work outside of standard hours to meet project deadlines and accommodate client needs

Qualifications & Skills

• Excellent interpersonal skills
• IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient
• Strong verbal and written communication skills
• Efficiency and excellent organizational skills
• Excellence and experience in multi-tasking projects
• GCSE in Math’s and English

Experience

Experience and knowledge of the entertainment industry and/or project management.

Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Diversity and Inclusion Statement

Diverse Is Who We Are

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.

So, bring all of who you are, no questions asked.