Contract Administrator - (Part time 5 days a week)

NG Bailey Facilities Services; East Midlands; On-site; GBP 14,000 - 16,000; Part time

Job summary

A leading facilities management company in East Midlands is seeking a part-time Contract Administrator to provide vital administration support. This role involves ensuring high standards of contract support, maintaining operational documentation, and assisting with financial reporting. The ideal candidate will have experience in a facilities management environment and strong skills in administration and customer service. Available benefits include competitive salary, comprehensive health coverage, and personal development programs.

Benefits

25 Days Holidays plus Bank Holidays

Sick Pay

Private Medical Insurance

Flexible benefits (e.g., Gym Membership)

Personal development programme

Qualifications

• Experienced Administrator in an FM or Building Services environment.
• Organised approach to ensure completion of tasks.
• Ability to thrive under pressure.

Responsibilities

• Provide contract operation support to the Account Manager.
• Maintain contract compliance and documentation.
• Support financial reporting and manage invoice queries.

Skills

Administration

Customer service

Problem-solving

IT literacy

Invoice reconciliation

Education

GCSE in Mathematics

GCSE in English Language

Tools

Microsoft Word

Microsoft Excel

CAFM systems (e.g., Concept)

Job description

Contract Administrator - (Part time 5 days a week)

RTC Business Park Derby

Part Time

£14k - £16k Salary on offer + Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for a Contract Administrator (Part time 20 hours P/W) to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures.

The role is 5 days on-site based at RTC Business Park, Derby, working hours are Monday to Friday, 10:00 - 14:00 (Hours can be discussed at Interview)

Some of the key deliverables in this role will include:

• Provide contract operation support as required by the Account Manager and Contract Management.
• Collate and Maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WIP and aged debt.
• Review & rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the Monthly reports as required.
• Update quote log & track client approvals.

What we're looking for

An experienced Administrator working to strong administrative or customer service background, the ability to problem solve, prioritise requests and you must thrive under pressure and with the utmost regard for customer service this is a role for you.

You will hold current qualifications to work as a Administrator including;

• Experience working within an FM or Building Services environment.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
• IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
• Experience of Invoice reconciliation and WIP reporting.
• Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) is desirable however you will receive training
• Have a logical and organised method to enable 100% completion of all works.

Benefits

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Salary £14k - £16k on offer + Plus Benefits
• 25 Days Holidays plus Bank Holidays (This will be pro rata)
• Sick Pay
• Pension with a leading provider and employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.