Contract Administrator - Fixed Term Contract 9 months 3rd August 2026

NG Bailey; Lancashire; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading facilities services company is seeking a Contract Administrator for a fixed term of 9 months based in Manchester. The role involves providing administrative support, maintaining operational documentation, and assisting with financial reporting. Ideal candidates should possess strong administrative skills, a background in customer service, and qualifications in Mathematics and English. This position offers a competitive salary and multiple benefits, including 25 days holiday and private medical insurance.

Benefits

25 Days Holidays plus Bank Holidays

Sick Pay

Pension with employer contribution

Private Medical Insurance

Personal Wellbeing and Volunteer Days

Flexible benefits (Dental, Gym, Travel Insurance)

Personal development programme

Qualifications

• Experience working within an FM or Building Services environment is desirable.
• Must hold qualifications in Mathematics and English Language (GCSE Grade C or above).
• Experience of Invoice reconciliation and WiP reporting is necessary.

Responsibilities

• Provide contract operation support as needed.
• Maintain contract compliance and operational documentation.
• Draft Monthly reports as required.

Skills

Strong administrative skills

Customer service expertise

Ability to problem solve

IT literacy in Microsoft Office

Education

GCSE in Mathematics

GCSE in English Language

Tools

Microsoft Word

Microsoft Excel

CAFM systems (e.g., Concept, Joblogic)

Job description

Contract Administrator - (Fixed Term Contract 9 months 3rd August 2026)

Manchester - M1

Full Time (FTC)

Competitive Salary + Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for a Contract Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures to be based in the city centre of Manchester (Parking is available)

The role is site based at City Tower, Manchester working hours are Monday to Friday, 08:00 - 16:30 (30 mins lunch)

Some of the key deliverables in this role will include:

• Provide contract operation support as required by the Account Director and Contract Management.
• Collate and Maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WiP and aged debt.
• Review & rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the Monthly reports as required.
• Update quote log & track client approvals.

What we're looking for

An experienced Administrator working to strong administrative or customer service background, the ability to problem solve, prioritise requests and you must thrive under pressure and with the utmost regard for customer service this is a role for you.

You will hold current qualifications to work as a Administrator including;

• Experience working within an FM or Building Services environment - would be desirable
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
• IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
• Experience of Invoice reconciliation and WiP reporting.
• Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) is desirable however you will receive training
• Have a logical and organised method to enable 100% completion of all works.

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Competitive Salary + Plus Benefits
• 25 Days Holidays plus Bank Holidays (This will be pro rata)
• Sick Pay
• Pension with a leading provider and employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps:

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of GBP500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.