Construction - Administrator

Henley Chase; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A consulting engineering firm in Belfast is seeking an administration professional to support the office Director. Responsibilities include managing emails, scheduling, project accounting, and assisting with monthly reports. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is office-based and integral to the firm’s operations.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in managing project financials.

Responsibilities

• Manage and triage director emails and respond where appropriate.
• Prepare schedules/reports for office engineers/director.
• Assist with preparation of monthly management reports.

Skills

Email management

Dictation skills

Project accounting

Scheduling

Job description

Working office based for a consulting engineering firm offering administrative support to the office Director.

• office on outskirts of Belfast, Belmont Road side.
• Managing and triaging director emails. Responding where appropriate and taking dictation from director on technical responses.
• managing project Timesheet and expense submissions.
• Maintaining the office fee income register.
• Booking travel arrangements for office staff.
• Tracking and coordinating design and contractor TQ responses.
• Managing project accounting, tracking costs v budgets for time, expenses, and third-party costs.
• Liaising with accounts and assisting with project PO's, tracking and managing the office creditor and debtor ledger.
• Preparing schedules/reports for office engineers/director.
• assist with preparation of monthly management reports