Completions Assistant

Elite Touch Group; Remote; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Completions Assistant in Portsmouth to manage completions and post-completion procedures. The role involves dealing with exchange letters, submitting tax returns, and ensuring accurate filing of documents. Strong attention to detail and mass coordination skills are essential. Candidates are expected to communicate effectively and handle multiple tasks. This position may appeal to individuals looking to grow in a legal support role within a dynamic environment.

Qualifications

• Strong attention to detail and accuracy in processing documentation.
• Proficiency in typing and communication.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Deal with exchange letters and coordinate completions.
• Submit Stamp Duty Land Tax Returns within deadlines.
• Archive both completed paper and electronic files.

Job description

Completions Assistant

Portsmouth

Salary dependent on experience

Elite Touch Group Ltd are excited to be working with their well-established client, who are looking for a Completions Assistant, based at their Portsmouth office.

Purpose of the role

To deal with the majority of completions and post completion procedures from the point of exchange of Contracts through to file closure.

Main responsibilities

• Deal with exchange letters through to Pre-completion preparation and coordinate completions.
• Submission of Stamp Duty Land Tax Returns and payment of Stamp Duty within the 14-day deadline.
• Submission of registrations with HM Land Registry within the Search Priority Period. Registrations to be carried out via the online registration service wherever possible.
• Deal with completed registrations and sending deeds to lenders or clients as required.
• Deal with post completion accounts and queries to clear balances before archiving.
• Archiving files.
• Filing should be undertaken as necessary.
• Assisting with the processing and allocation of post as required.
• When requested by Fee Earner, open files on the Practice Database and when necessary, retrieve archived paper/electronic files.
• Undertake such work on the file as may be directed by the Fee Earner.
• Collect cheques, bank and mark files. When required, request cheques using appropriate forms.
• Archive both completed paper and electronic files on a regular basis.
• Fast, accurate typing to be undertaken under supervision. All typing to be spell checked and proofread prior to passing to Fee Earner. Typing to be prioritising as required.
• To assist with client enquiries where possible and progress matters accordingly.
• Answer the telephone promptly in a professional manner, being polite and helpful at all times. Aim to assist calls of a general nature on your Fee Earner’s files.
• Ensure messages are recorded with clients name, telephone number, date and time and when possible, details of the query raised. Be realistic in call back options.
• Liaise with fee earner as to system regarding direct dial numbers on correspondence and process for taking calls from Reception.
• If appropriate type telephone message and place on file.