Commercial Property Legal Secretary

Search; Basingstoke; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent legal firm in Basingstoke is looking for a skilled Legal Secretary to support their busy Commercial Property team. The role involves managing client files, handling enquiries, and preparing legal documents. Candidates should have strong Microsoft Office skills and attention to detail, with experience in commercial conveyancing being advantageous. The position offers a comprehensive benefits package, including pension scheme and annual leave days, in an innovative legal environment.

Benefits

Company pension scheme

Group life assurance

26 days annual leave

Ability to purchase additional holiday

Cycle to Work scheme

Employee wellbeing benefits

Qualifications

• Strong attention to detail and ability to work to tight deadlines.
• Previous experience in commercial conveyancing or property law is highly advantageous.

Responsibilities

• Opening, maintaining, and closing client files.
• Acting as first point of contact for client enquiries.
• Typing and formatting complex legal documents.
• Carrying out basic property searches.
• Monitoring key deadlines for lease completions and contract exchanges.
• Preparing and issuing invoices and financial statements.
• Submitting Land Registry applications.
• Supporting the wider team during peak periods.

Skills

Excellent working knowledge of Microsoft Office

Legal case management systems (e.g., LEAP)

Attention to detail

Ability to work to tight deadlines

Discretion with confidential information

Job description

Legal Secretary - Commercial Property
Location: Basingstoke
Type: Full-Time

We are looking to welcome a skilled and proactive Legal Secretary to join a busy Commercial Property team. This is a pivotal role that directly supports fee earners and contributes to delivering exceptional service to a growing client base.

About the Firm

The firm is recognised as one of the region’s most dynamic full‑service law practices, built on a foundation of traditional values and a commitment to excellence. In 2025, the firm continues to be featured in the Legal 500, a globally respected guide for clients seeking high‑quality legal services. Its values underpin everything the team does:

• Pull in the same direction
• Tell it like it is
• Do the right thing
• Break the mould
• Deliver on goals

What You’ll Be Doing

• Opening, maintaining, and closing client files in line with compliance and file management procedures.
• Acting as the first point of contact for client enquiries, providing updates and general information.
• Typing and formatting complex legal documents, including leases, contracts, and reports (often via digital dictation).
• Carrying out basic property searches (Local Authority, Environmental, Title).
• Monitoring key deadlines for lease completions, contract exchanges, and option periods.
• Preparing and issuing invoices and financial statements.
• Submitting Land Registry applications and assisting with requisitions.
• Supporting with Stamp Duty Land Tax (SDLT) returns.
• Assisting the wider Commercial Property team during peak periods with general administrative tasks.

What You’ll Get

• Company pension scheme
• Group life assurance
• 26 days annual leave
• Ability to purchase up to 5 additional days of holiday
• Cycle to Work scheme
• Additional employee wellbeing benefits

What You’ll Need

• Excellent working knowledge of Microsoft Office and legal case management systems (e.g., LEAP).
• Strong attention to detail and the ability to work to tight deadlines.
• High level of discretion and the ability to handle confidential information professionally.
• Previous experience in commercial conveyancing or property law (highly advantageous).

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.