Commercial Coordinator

Petrofac; Aberdeen City; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading energy service provider is seeking a Commercial Coordinator to support project teams on contract aspects. This role involves preparing financial reports, ensuring internal cost reporting aligns with standards, and providing commercial analysis. The ideal candidate will hold a degree in a relevant field and possess advanced skills in Microsoft Word and Excel. The position requires a proactive individual with strong analytical capabilities and knowledge of contract management. Flexible working arrangements are supported, requiring at least three days in the office weekly.

Qualifications

• Degree qualified (preferably in Quantity Surveying / Finance / Accountancy).
• Understanding of contract law and management.
• Experience with budgeting and cost-reporting.

Responsibilities

• Provide support and guidance regarding contract and commercial aspects.
• Monitor ongoing financial performance and prepare reports.
• Liaise with project teams for commercial analysis and cost tracking.

Skills

Advanced Microsoft Word

Advanced Excel

Proactive and self-starter

Strong analytical skills

Ability to work under pressure

Education

Degree in Quantity Surveying / Finance / Accountancy

Tools

ERP knowledge

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: COMMERCIAL COORDINATOR

KEY RESPONSIBILITIES:

• As a Commercial Coordinator, you will be expected to provide support and guidance to the project teams regarding the contract and commercial aspects of a project whilst also ensuring that the client and internal analysis and reporting requirements are being met against agreed deadlines.
• Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.
• Acting as the commercial focal point for the client commercial contact and attend client meetings as required.
• Preparation of client monthly reports including but not limited to value of works, forecast of spend, commitments annual budgets, business plans and contract incentive schemes.
• Monitor the on-going financial performance of each contract by preparing monthly management accounts, forecasts and budgets and ensure all commercial and financial reporting deadlines are met.
• Ensure that internal cost reporting for the contract meets with corporate accounting and commercial department requirements and that ongoing analysis is being made to track recovery against costs and highlight and resolve any associated issues in a timely manner.
• Support the projects team by providing ongoing and regular commercial analysis and information regarding expenditures, commitments, forecasts and the financial performance of the contract.
• Monitor and provide feedback relative to KPI performance and highlight areas where improvement is necessary to optimise financial return.
• Proactively provide advice and support to the project teams regarding the contractual and commercial aspects of the contracts.
• Check accuracy of Third Party Invoices against subcontract agreements and approve same as compliance checker where required.
• Ensure Labour and 3rd party reconciliations are done on a monthly/quarterly basis.
• Identify where contract amendments may be required to cover contract changes and provide support in their drafting and submission.
• Ensure the contract commercial structure (i.e sell rates) are updated as required and prepare the rates for the annual rate review process and for purposes of contract variations.
• Liaise with the commercial administrators to review invoices and ensure they presented to the client correctly and in a timely manner such that they are paid on the due date.
• Monitor outstanding debtors and ensure that any commercial problems are addressed, and that cash collection is optimised.
• Participate in contract reviews and ensure that specific commercial issues, risks and opportunities requiring management are understood and communicated.
• Provision of commercial support in the preparation of tenders and new business proposals where required.

Perform all tasks and prepare all information in accordance with the company’s policies, processes and procedures

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Degree qualified (preferably in Quantity Surveying / Finance / Accountancy.
• Advanced Microsoft Word and Excel.
• ERP knowledge.
• Understanding of contract law and management.
• Ability to work to tight deadlines.
• Work as part of a team.
• Proactive and self-starter
• Experience with budgeting, re-forecasting, cost-reporting and monthly accounts.
• Knowledge and experience in the interpretation of contractual documentation.
• Experience in producing cost/commercial reports and analysis and reporting of variances/trends.
• Strong analytical skills.
• Ability to work under pressure.
• Oil and Gas experience.

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