Commercial Administrator

Rick Stein Head Office; Wadebridge; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent hospitality company in Wadebridge is seeking a highly organized Commercial Administrator to support its commercial functions. The successful candidate will manage data, supplier contracts, and help prepare product briefs. Responsibilities also include collaborating with the commercial manager and ensuring data quality. Ideal applicants should have a strong proficiency in Excel, previous experience in finance support, and preferably a background in hospitality. Benefits include staff discounts, paid holidays, and a pension scheme.

Benefits

Staff discounts

28 days paid holiday

Complimentary meal for two after one year

Pension scheme

Employee Assistance Programme

Qualifications

• Proficient in Microsoft Office (with Excel as a must).
• Previous experience in a commercial or finance support role is desirable.
• A background in hospitality or retail is a plus.

Responsibilities

• Maintain the supplier and contract register for governance.
• Manage supplier price and contract changes proactively.
• Liaise with suppliers regarding invoice and contract queries.
• Prepare product briefs under the guidance of the commercial manager.
• Ensure data consistency in collaboration with the data analyst.
• Place adhoc purchase orders when appropriate.
• Maintain a business change register with IT coordination.
• Attend project meetings and assist with adhoc duties.

Skills

Proficient in Microsoft Office (Excel essential)

Experience with ERP systems

Previous experience in a commercial or finance support role

Hospitality background

Job description

Commercial Administrator

Up to £30,000 per annum. Plus, up to £2,400 per year in tips (paid weekly, based on last year’s earnings). Permanent Contract 40hr week.

We are looking for a highly organised and detail‑oriented Commercial Administrator to support the commercial functions of the business. This role plays a key part in ensuring accurate data management, effective communication, and smooth day‑to‑day commercial administration.

Responsibilities

• Maintaining the supplier and contract register, ensuring governance and planning ahead for an agreed rolling cycle of activity that enables commercial benefit.
• Proactively manage supplier price and contract changes via a clear calendar of events (Tender calendar). Coordinating the activity undertaken by the data analyst which will evaluate impact of proposed changes to put forward proposals to commercial manager to review.
• Liaising with suppliers and outsourced providers over invoice/contract queries in line with agreed KPI’s & SLA’s set by HOT/Contacts.
• Preparing briefs for new products under the guidance of the commercial manager and operations. Identify potential solutions for the commercial manager to review and agree.
• Working closely with the data analyst to ensure data consistency, providing a clear brief and expectation to suppliers to enhance data quality.
• Placing adhoc purchase orders when appropriate.
• Working alongside the commercial manager & IT Coordinator, maintain a business change register, log change requirements, priorities, timescales and coordinate stakeholder meetings.
• Prepare project briefs for business change projects, attend project meetings with the commercial manager keeping risk registers and progress logs up to date.
• Assisting the Commercial Manager with any adhoc duties.

Behaviours

• Working well under pressure and during the busy times by supporting and checking in with each other.
• Operating in line with all company policies and procedures, doing the right thing in the right way.
• Using company values-based decisions when interacting with other team members and customers
• Being present at monthly team meetings to stay on top of new communications and spending time with the team.
• Working as a team player within the finance team, adhering to deadlines, and supporting the month-end process.
• Keeping safe by ensuring compliance training is up to date as per the training schedule, including completion of training on Mapal.

Benefits

• staff discounts. You'll get discount in our restaurants, shops and online and discounted hotel stays and cookery courses. cookery courses.
• Holiday. You'll get 28 days paid holiday every year which increases after 2 years
• Free meal for two. After one year with us, you'll get a complimentary 3 course meal for two people in one of our restaurants every year.
• Pension scheme. To help save for your future, you’ll be automatically enrolled in our pension scheme after your first 3 months.
• Employee Assistance Programme. Wellbeing and engagement platform offering support, counselling sessions and retail discounts online and on the high street.

Experience

• Proficent in Microsoft Office (Excel essential); experience with ERP systems desirable
• Previous experience in a commercial or finance support role
• Hospitality or Retail background (desirable)