Commercial Administrator

Vistry Group PLC; Tandridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading residential developer in Tandridge is looking for a Commercial Administrator to support their Commercial Department operations. The role includes managing invoices, data management, and general administration tasks. Candidates should possess strong analytical skills and be proficient in Microsoft Office. Experience in a commercial setting is preferred, and the position offers a competitive salary along with numerous employee benefits, including enhanced leave and medical care.

Benefits

Competitive basic salary and annual bonus

Salary sacrifice car scheme

Private medical insurance

Up to 39 days annual leave with service

Competitive pension scheme

Life assurance at 4 x your annual salary

Employee rewards portal

Qualifications

• Experience working in a commercial business environment.
• Experience in a fast-paced, changing environment.
• Ability to work accurately and meet deadlines.

Responsibilities

• Ensure smooth running of the Commercial Department.
• Input and retrieval of data from the in-house computer system.
• Maintain and update supply chain documentation.
• Check invoices for VAT or materials / labour deductions.

Skills

Good understanding of Microsoft Office, Excel, Outlook

Excellent analytical skills

Strong mathematical and IT ability

Ability to work under pressure

Excellent communication skills

Good team working skills

Education

3 GCSE's including Maths and English

BTEC diploma or certificate in administration / finance

Tools

COINS housebuilding software

Job description

We have an exciting opportunity for a Commercial Administrator to join our team within Vistry South East, at our office in Caterham, Surrey. As our Commercial Administrator, you will ensure the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin support as and when required.

We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let's cut to the chase, what's in it for you…

Competitive basic salary and annual bonus

Salary sacrifice car scheme available to all employees

Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service

Private medical insurance, with employee paid cover

Enhanced maternity, paternity and adoption leave

Competitive pension scheme through salary sacrifice

Life assurance at 4 x your annual salary

Share save and share incentive schemes

Employee rewards portal with many more benefits…In return, what we would like from you…

Behave in line with our company values - Integrity, Caring and Quality

3 GCSE's or equivalent qualifications including Maths and English

Experience working in a commercial business environment

Good understanding of Microsoft Office, Excel, Outlook

Excellent analytical skills and organisation

Strong mathematical and IT ability

Ability to work under pressure and meet deadlines

Ability to work to high degree of accuracy

Good telephone manner

Excellent communications skills

Experience in working in a fast paced, changing environment where priorities can change daily

Good team working skills

Willing to work extra to meet deadlines as and when the business needs require itDesirable…

BTEC diploma or certificate in administration / finance

Experience working for a residential house builder ideally within a payment processing environment

Basic understanding in using COINS housebuilding softwareMore about the Commercial Administrator role…

Input and retrieval of data from the in-house computer system.

General administration tasks related to the commercial function as noted by the department heads.

Telephone communication with site staff, suppliers and other departments.

Dealing with general enquiries from other departments within the business.

Maintain the group age debt report for the region to keep debt to a minimum.

Maintenance of electronic filing systems and archiving when necessary.

Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements.

Check invoices are correct for VAT or materials / labour deductions for tax purposes.

Log queries on invoices to suppliers through to credit or payment.

Process electronic / paper invoices in line with the groups 3-way payment process.

Produce and maintenance of supplier and subcontractor statements in relation to their accounts.

Arranging and communicating monthly Forecast meeting agendas.

Maintain and update supply chain documentation.Finally, let's tell you a bit more about us…

We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.

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