Clinical Coding Assistant

The Royal Wolverhampton NHS Trust; Wolverhampton; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Wolverhampton is seeking a Clinical Coding Assistant to manage the tracking of patients' case notes and support Clinical Coding processes. The ideal candidate will have at least 4 GCSEs including English, clerical experience, and the ability to work under pressure. This role offers a chance to contribute to the quality of coded data while ensuring adherence to data protection principles.

Qualifications

• Experience of clerical work is essential.
• Ability to work under pressure is necessary.

Responsibilities

• Daily collection and return of patients' case notes.
• Accurately track case-notes using the Trust's Patient Administration System.
• Input and update patient information observing Data Protection requirements.

Skills

Ability to work under pressure

Clerical work experience

Education

4 GCSEs or equivalent including English

Good standard of education

Job description

Overview

The Royal Wolverhampton NHS Trust is seeking a Clinical Coding Assistant to support the Trust's Clinical Coding processes, ensuring data is accurate, complete and submitted within Trust timescales. The role supports the flow of discharge information to agreed standards and assists the Clinical Coding process to improve the quality of coded data used by the Trust. It also involves clerical duties related to the custody and use of Health Records, including administrative procedures and documentation associated with patients' admission and/or attendance at hospital.

Staff are expected to demonstrate initiative in organising their own workload and taking decisions within clearly defined limits. The role requires adherence to data protection, confidentiality and freedom of information principles at all times.

Responsibilities

• Be responsible for the daily collection and return of patients' case notes and/or discharge information from wards, secretaries, mortuary, etc.
• Accurately track case-notes using the Trust's Patient Administration System (PAS) both in and out of the Clinical Coding Department and ensure notes are forwarded to the correct destination on leaving the Clinical Coding office.
• Use the Trust's PAS to locate tracked notes and answer/resol ve telephone queries from wards, medical secretaries and Health Records regarding case notes tracked to coding.
• Locate un-coded ward discharges daily to meet the Trust's deadlines.
• Input and update patient information on the computerised PAS; observe Data Protection requirements as sharing passwords is a disciplinary offence and contravenes the Data Protection Act 1998.
• Provide a reception service that is welcoming and ensures quality service.
• Establish good working relationships with other hospital departments.
• Undertake other duties of a similar nature consistent with the post's band.
• Arrange internal transport of case notes as required.
• Be responsible for general housekeeping and storage of case notes in the Clinical Coding & Data Quality department as necessary.
• Collect relevant statistical data relating to patient activity.
• Be responsible for the security of case notes within the department.
• Cover in the absence of colleagues as required and ensure data quality & departmental standards are maintained & kept up to date.
• Attend mandatory training courses (including Manual Handling & Fire Lectures) and local departmental training as required; participate in the annual appraisal process.
• Be aware of security arrangements in the working area and be responsible for the security/distribution of keys held in the department.
• Adhere to Trust and local policies on confidentiality and information handling; comply with Data Protection Act 1998 and Freedom of Information Act 2000.
• Comply with Health & Safety and Fire Regulations and report accidents or hazards as required.
• Undertake tasks relevant to the Clinical Coding Assistant role as required by the Directorate/Department.

Qualifications

• Essential: 4 GCSEs or equivalent including English
• Essential: Good standard of education
• Essential: Experience of clerical work
• Essential: Ability to work under pressure

Additional information

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure to be made to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions. Applications from job seekers who require skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. From 6 April 2017, skilled worker applicants for entry clearance into the UK must present a criminal record certificate from each country of residence for the past 10 years. Adult dependants (over 18) are subject to this requirement.