Clerical Assistant/WPO - MOR11028

Moray Council; Elgin; On-site; GBP 10,000 - 40,000; Full time

Job summary

A local government council in Scotland seeks a Clerical Assistant to provide clerical support to management and staff. The role involves maintaining databases, assisting in recruitment, and effective reception services. Candidates must have significant clerical experience, a relevant educational background, and be proficient in Microsoft Office. Starting salary is £25,994.15 with 36.25 hours per week.

Qualifications

• Experience of using relevant technology and equipment.
• Ability to use initiative when required.
• Effective customer care skills.

Responsibilities

• Provide clerical support to the manager and staff.
• Maintain and create databases for monitoring.
• Assist in recruitment processes.

Skills

Clerical/administration experience

Microsoft Office proficiency

Effective interpersonal skills

Time management

Education

4 SQA National 5’s or equivalent

Recognised word processing qualification

Tools

Computer packages (Excel, Access)

Job description

Job Description

Are you ready for a career that's fulfilling and rewarding? This is your chance to join Health and Social Care Partnership as a Clerical Assistant with Day Services. An exciting opportunity has arisen to join our day service team in providing clerical assistance and support to management and staff.

Requirements

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme. Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Responsibilities

Provide an effective and efficient clerical support service to the manager and staff.

Provide a reception service.

Budget control and other financial functions.

Maintain and create databases for monitoring purposes, annual leave entitlement, sick absences, etc.

Pro-active in all aspects of recruitment processes.

The Individual

Experience of using relevant technology and equipment e.g. photocopier, E-mail, Intra/internet

Significant clerical/administration/typing experience

Experience of utilising a range of computer packages including Microsoft Office, Excel and Access

4 SQA National 5’s or equivalent at level 3 or above inc English Recognised word processing qualification.

Ability to use initiative when required.

A flexible approach to work and an ability to work under pressure.

Effective interpersonal skills both oral and written.

Ability to record information accurately.

Self-confident and self-motivated.

Effective customer care skills and focus.

Ability to work to deadlines and prioritise workload

An ability to meet set standards and agreed targets.

Proficiency in a wide range of clerical and administrative tasks.

Effective organisational skills/time management with the ability to respond to conflicting and competing priorities.

Ability to communicate effectively, both verbally and in writing.

Ability to relate well with all levels of staff.

Effective team working skills.

Willingness to accept direction/delegation.

Appreciation, acceptance of and commitment to importance of confidentiality. Approachable, tactful and helpful

Ability to work flexibly to meet the needs and demands of the service

Closing Date: 3rd October 2025

Starting Salary: £25994.15

£13.79 per hour

36.25 hours per week

Proposed Interview Date: TBA

For further information contact: Angela Keegan Day Services Manager 079 719 99521