Clerical Assistant - MOR11078

Moray Council; Elgin; On-site; GBP 13,000 - 27,000; Part time

Job summary

A local government authority in Elgin is seeking a Reception and Clerical Support member for Alves Primary School. The role involves providing reception services and performing various clerical duties, requiring strong communication skills and experience in an office setting. Successful candidates will need to join the PVG scheme prior to employment. The position is temporary until July 2, 2026, with specific working hours on Mondays and Tuesdays.

Qualifications

• Experience of working in a busy office environment.
• Significant clerical/administration/typing experience.
• Ability to use initiative and work on own or as part of a team.
• Ability to handle confidential information.

Responsibilities

• Provide a general reception service to the public.
• Perform general clerical duties including typing and book keeping.
• Work in a shared office environment adjusting to different demands.

Skills

Effective communication skills

Excellent interpersonal skills

Strong customer care skills

Organizational skills

Flexibility in approach

Education

4 SQA standard grades or equivalent

Advanced keyboard qualification (RSA II or equivalent)

Tools

Microsoft Office

Excel

Access

Job description

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Temporary appointment up to 02/07/2026

Working Week: Monday & Tuesday, 9am to 3pm

Closing Date: 26th September 2025
Starting Salary: £25,994.15 (pro rata)
£13.79 per hour
10 hours per week (47 week contract, ie term time working plus balance of days to be worked during school holiday periods)

For further information contact: the Head Teacher, Alves Primary School, telephone [phone], email [e-mail]