Data Officer

Royal Borough of Kensington and Chelsea; Eastleigh; Hybrid; GBP 27,000 - 30,000; Full time

Job summary

A local authority organization seeks a CJ PNC Data Officer to manage and input vital police data. This role requires strong IT skills and attention to detail. The ideal candidate should have experience in a busy office and the ability to learn new systems quickly. The position allows for flexible working with 3 days from home per week, ensuring a balanced work-life environment. This is an opportunity to contribute to the safety of the community while working in a supportive team.

Benefits

Flexible working arrangements

In-house training

Qualifications

• 7-12 months experience in a busy office environment is preferred.
• Ability to learn new systems quickly is essential.
• Demonstrates integrity and commitment to learning.

Responsibilities

• Input and update data in the PNC system.
• Maintain subject descriptive information in the PNC system.
• Transfer data between different IT systems used across the force.

Skills

Excellent IT skills

Attention to detail

Organisational skills

Effective communication

Education

Educated to (3 passes) or equivalent work experience

Tools

PC and PNC systems

Internal Record Management System (RMS)

Libra

Common Platform

Job description

Job Details

Job Title: CJ PNC Data Officer - HC623023 (x2 vacancies)

Work Location: Southampton Central Police Station or Havant Police Station

Salary: Scale 4, £27,204 - £29,859 per annum

Hours: 37 hours per week

Contract: Permanent

Closing Date: Sunday 18th January 2026 at 23:59 hours

Opportunity Overview

Are you looking for a new and exciting opportunity helping to maintain important police databases?

If you would like to learn about the Criminal Justice system, while playing an integral role in its running and keeping our communities safe, this could be the job for you.

Our Criminal Justice PNC team is responsible for managing and inputting data onto the Police National Computer database system (PNC). The data is received in various ways – through our internal Records Management System, email, court systems, etc. It can be from the time someone has been arrested right through to conviction and also for those that have impending prosecutions, cautions or have been arrested but not charged (NFA – no further action).

Key Responsibilities

This role can be quite challenging, and the duties on any day will include:

• Inputting and updating data in the PNC system including court outcomes, bail conditions, and a variety of court orders made
• Maintaining subject descriptive information in the PNC system, such as photographic descriptions of appearance, scars or notable identifiers
• Transferring data between the different IT systems used across the force

Ideal Candidate Profile

Do you have excellent IT skills and good attention to detail?

The data that you will be responsible for in this role is crucially important, as the improper handling of it can have serious repercussions in the safety of our communities. Attention to detail, accuracy and making sure records are updated in a timely manner is therefore key.

In addition to the PNC, you will be working with a number of different police systems including internal record management system (RMS), Libra and Common Platform. So, excellent IT skills, and an ability to learn new systems, is a must. An intensive course of in‑house training will prepare you to effectively use all the police systems that you will need.

You will be working in an office environment with a highly experienced and committed team, making sure that all responsibilities are shared and covered equally by using a rota based work system.

After your initial training, you will have the opportunity to work at home 3 days a week, with 2 days in the office should you wish to.

Please see the role profile for more information.

Essential Qualifications

Educated to (3 passes) OR work experience deemed to have brought the postholder to a comparable level.

Essential Experience

Minimum 7-12 months experience working in a busy office environment

Competencies and Personal Qualities

We are looking for a candidate who demonstrates strong organisational skills, effective communication, resilience, integrity and a commitment to learning and development.

Contact Details for an Informal Discussion

Please contact the Recruitment team at 02380 451611

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work‑life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under‑represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting:

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.