Cancer Services MDT Coordinator

Whittington Health NHS Trust; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading healthcare provider in the UK is seeking an MDT Coordinator to track cancer patients through their journey, ensuring high-quality care. Responsibilities include organizing MDT meetings, preparing patient lists, and documenting decisions accurately in the Somerset Cancer Register. The ideal candidate will have strong coordination and IT skills, be proactive in managing the patient journey, and adhere to safeguarding policies. This role is critical in enhancing patient experiences within the cancer services team.

Qualifications

• Strong understanding of clinical data management and patient tracking.
• Excellent coordination skills to organise MDT meetings effectively.
• Proficient in using IT systems for tracking patient pathways.

Responsibilities

• Coordinate and track the cancer patient tracking list.
• Prepare lists for MDT discussions from clinical information.
• Document MDT decisions and enter data into the Somerset Cancer Register.

Skills

Coordination

IT proficiency

Communication

Tools

Somerset Cancer Register

Job description

Overview

An opportunity has arisen for a MDT Co-ordinator/MDT Tracker to work within the Multi-Disciplinary Team, coordinating and tracking patients through their cancer pathway to provide high quality care.

The Cancer Services Directorate provides pathway coordination and tracking for patients with known and suspected cancer. We are responsible for submissions to Cancer Waiting Times, The Cancer Registry, Peer Review and National cancer audits and datasets. Confidence in operating IT systems is essential.

Responsibilities

• Coordinate and track the cancer patient tracking list (PTL) and organise MDT meetings.
• Prepare appropriate lists of patients to be discussed at each MDT from information from clinicians, medical notes, electronic patient records and previous MDT lists; distribute these lists to the team.
• Prepare MDT decision sheets prior to MDT meetings with patient demographics, investigation results and other relevant clinical information.
• Ensure MDTs are informed of progress regarding 31 and 62 day target dates for treatment, coordinating with MDT meetings and other stakeholders to manage the patient journey proactively.
• Liaise with Patient Pathway Coordinators and other departments (e.g., imaging, histopathology, chemotherapy, palliative care, other trusts) to ensure required information and clinical data are available for discussion in a timely manner.
• Book and confirm decisions requiring administrative actions (e.g., scans, appointments, surgery dates) and follow up with relevant departments and specialists to ensure timely arrangements.
• Assist with follow-up actions required by the MDT (e.g., contacting patients to arrange the next part of their pathway).
• Ensure MDT decisions are documented in patient notes and file the MDT decision summary and related documents in case notes promptly; retain copies for future use and audit purposes.
• Enter all MDT decision information into the Somerset Cancer Register system (during or after the MDT); liaise with clinicians to ensure accuracy and timeliness.
• Ensure audio/visual equipment is available for recording MDT decisions on the Somerset Cancer Register system.
• Organise Specialist Multi-Disciplinary Team (SMDT) meetings in the same manner as MDT meetings; inform clinicians at other Trusts across London Cancer of changes to meeting time/venue and any SMDT format changes as appropriate.

Safeguarding

To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All staff have a duty to safeguard and promote welfare of children, young people and vulnerable adults. This will require you to:

• Familiarise yourself with and comply with the London Child Protection Procedures for promoting welfare of children and young people.
• Familiarise yourself with the London Multi-Agency Safeguarding Vulnerable Adults Pan-London Procedures.
• Familiarise yourself with local information-sharing protocols and systems.
• Know the appropriate contact numbers and reporting lines.
• Participate in required training and supervision.
• Comply with professional boundaries and codes of conduct.

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Application and Process Notes

• Provide only a business email address for referees.
• Include evidence of meeting essential requirements as this forms the basis of shortlisting.
• Closing dates are guides; adverts may close early. Submit applications promptly to avoid delay.
• If you do not hear within about 3 weeks after closing, you may not have been shortlisted. Feedback requests should be directed to the appointing manager in the advert.
• Check emails regularly; correspondence will be via trac.systems and may appear in junk folders.
• Employment is offered subject to a 6-month probationary period for all staff, with the exception of GMC Registered Doctors.
• Applications from sponsorship-required job seekers will be considered alongside others; check UKVI eligibility.
• Applications are welcome from people wishing to job-share or work flexibly. Equal opportunities are pledged.
• In submitting an application, you authorise Whittington Health NHS Trust to confirm previous NHS service details via Inter Authority Transfer if appointed.
• Pre-employment checks for NLPSS partner trusts may involve remote identity verification via TrustID; biometric and document verification will be used as part of the process.
• Identity documentation may be scanned during recruitment to verify security features.
• Trust uses electronic new starter forms to collect personal details for ESR HR system setup.
• The role involves multi-functional, deadline-driven work requiring initiative, systematic work, and strong IT and typing skills.