Buying Administrator

Harvey Nichols; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A luxury department store is seeking a Buying Administrator for its Accessories Buying department in London. This role involves supporting the team by managing orders, maintaining delivery schedules, and liaising with suppliers. Ideal candidates should have a passion for fashion, excellent organizational skills, and proficiency in Excel. Benefits include employee discounts and opportunities for career development, making this a vibrant place for those who thrive in luxury retail.

Benefits

Up to 40% off fashion

30% off beauty and perfumery

Clothing allowance

Learning and development opportunities

Qualifications

• Experience in a similar administrative role within luxury retail.
• Strong knowledge and passion for fashion.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Support the Accessories Buying team by managing orders and deliveries.
• Negotiate discounts with suppliers regarding late deliveries.
• Maintain departmental files and ensure timely communication with suppliers.

Skills

Organizational skills

Communication skills

Attention to detail

Knowledge of fashion

Excel proficiency

Job description

BUYING ADMINISTRATOR – ACCESSORIES

Do you keep up to date with luxury fashion?

Do you know your Chloe from your Balmain?

Do you love all things luxury retail?

If YES, we may have the role for you…

Luxury department store, Harvey Nichols, is searching for a new Buying Administrator to join its thriving Accessories Buying department in our Head Office in London – Knightsbridge. Our culture is based on inclusivity; we embrace diversity. Whoever you are, Harvey Nichols has a place for you.

How we reward your hard work…

At Harvey Nichols, we champion career development and are passionate about our people. We will do all we can to support your journey and career path with us. Alongside this you will have access to a world of amazing benefits such as;

• Up to 40% off fashion
• Up to 40% off hospitality, foodmarket and hampers
• 30% off beauty and perfumery, wine and spirits
• Clothing allowance

You will also have access to charity days, a season ticket / bike loan; learning and development opportunities; to our Employee Assistance Program - Retail Trust and recognition schemes and the opportunity to join one of our employee groups – Wellbeing, Diversity & Inclusion and Sustainability. These are just some of the reasons people join and stay!

About the role…

As a Buying Administrator, you will act as the support for your team in Accessories and help make the department stand out for its fashion brands and help make our customers fashion dreams a reality! You will :

• Raise all planned orders and maintain delivery schedule. Ensuring to monitor and chase all deliveries of stocks from Suppliers to Stores to ensure the timely arrival of all products, liaising with the Buyer, Supplier, Warehouse, Merchandising and Stores as required.
• Produce ad hoc delivery analysis. Action and negotiate late delivery discount with Suppliers in consultation with the Buyer.
• Chase and check suppliers’ confirmation for discrepancies against the buyer worksheet.
• Manage supplier returns action and monitor stock swaps as negotiated by buyer ensuring to cancel outstanding balances on delivery schedules and Merret.
• Identify and resolve Warehouse and Store queries quickly and efficiently. Arrange direct to store deliveries as necessary.
• Review quality issues with the stores and take action on faulty stock as required.
• Send weekly sales figures to suppliers and ensure they receive in good time. Help build supplier relations through regular and effective communication.
• Check all debit notes for returned goods, supplier funding and sale or return stocks are processed and monitored correctly.
• Maintain departmental files including all supplier files, the order log and cancellation log.
• Update FPSS, OTB tracker & Brand Sales documents
• Maintain acceptable standards of housekeeping, tidiness of the department generally and security of company information.
• Ensure familiarity with the range and concepts of the department. Conduct competitive shopping and independent floor walks.
• Amend retail price changes.
• Use key reports to analyse product by category mix, size and colour and make appropriate recommendations to the Buyer.

Is this you?

We are looking for individuals who embrace diversity, love a challenge, are passionate about luxury retail and are looking for something uniquely different.

• Have you done something like this before?
• Do you have a great knowledge and passion for all things fashion?
• Are you great at talking to people?
• Are you great at organising?
• Can you quickly grasp what needs to be done and make it happen?
• Do you have an eye for detail?
• Are you a whizz on all things Excel?

If this sounds like you, we want to hear from you!

Where do I sign?

If you are already thinking of what you will wear on your first day (no we don’t have uniforms) and this role catches your eye, hit the “apply” button below to kick-start your journey with us.