Buying Admin Assistant - Womenswear

TRP RECRUITMENT; Greater London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading fashion recruitment firm in Greater London is seeking a Buying Admin Assistant to support the Buyer across tasks including sample coordination and liaising with suppliers. The ideal candidate will demonstrate organisational and analytical skills, coupled with a passion for womenswear. This role offers hybrid working, providing the flexibility to adapt to the dynamic fashion environment while ensuring excellence in product listing and coordination activities.

Qualifications

• A degree in Fashion, Fashion Buying, or a related field is advantageous.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• A genuine interest in fashion, particularly womenswear.

Responsibilities

• Providing day-to-day administrative support to the Buyer.
• Managing and maintaining sample collections in an organised way.
• Updating style data in SAP and communicating with suppliers.
• Preparing for meetings and ensuring samples are complete.

Skills

Organisational skills

Analytical capabilities

Proficiency in Microsoft Office

Teamwork

Attention to detail

Education

Degree in Fashion or related field

Tools

SAP

PLM system

Job description

This is a fantastic role for someone looking to take their first steps into the world of buying. As a Buying Admin Assistant, you will support the Buyer across key tasks including sample coordination, liaising with suppliers, and ensuring accurate product listings. The ideal candidate will be highly organised, analytical, and enthusiastic about womenswear. You'll need to be a strong team player with an eye for detail and a proactive mindset. This role is based in London and offers hybrid working.

Main Responsibilities

• Providing day-to-day administrative support to the Buyer and the wider buying team.
• Managing and maintaining sample collections in an organised and accessible way.
• Updating style data in SAP, while clearly communicating expectations and changes to suppliers.
• Preparing for meetings by setting up spaces and ensuring samples are complete - using CADs or swatches if necessary.
• Maintaining accurate master data on the PLM system.
• Acting as a point of contact for Design, Merchandising, and Wholesale teams for product-related queries.
• Assisting the Buyer in ensuring collections are accurately listed, and that updates or changes are clearly communicated.
• Supporting with various ad-hoc duties as required.

Person Specification

• A degree in Fashion, Fashion Buying, or a related field is advantageous.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• A genuine interest in fashion, particularly womenswear, with an awareness of current trends and products.
• Highly motivated with strong numerical and analytical capabilities.
• Excellent organisational skills and the ability to manage multiple priorities under tight deadlines.
• High level of accuracy and attention to detail.