Business Affairs Manager

UNAVAILABLE; Greater London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A leading advertising agency in London is seeking a Senior Business Affairs Manager to manage clearance and delivery of commercials. The role involves working closely with Producers and Account Managers to ensure the effective production process. Ideal candidates will have problem-solving skills, the ability to manage time effectively, and experience in a related field. This position offers hybrid working and a range of employee benefits.

Benefits

Pension

Private Medical

Reflection Days

Family Friendly Policies

Hybrid Working

Agency Discounts

Qualifications

• Constant willingness to learn.
• Ability to keep accurate working spreadsheets of upcoming playouts.
• Ability to manage time wisely and efficiently.

Responsibilities

• Assist in managing clearance and delivery of commercials.
• Work with Producers and Account Managers for effective production.
• Negotiate music licenses and draft contracts.

Skills

Problem solving

Time management

Multi-tasking

Attention to detail

Ability to work under pressure

Job description

Company Description

We are Saatchi & Saatchi – a full service, integrated communications network, with 114 offices in 67 countries, with our headquarters in London. Saatchi & Saatchi is part of the Publicis Groupe, the world’s third-largest communications group.

Saatchi & Saatchi launched in 1970, with the philosophy that “Nothing is Impossible” – a statement that crowns the top of our London building and is fundamental to our spirit. We approach things with the audacity of chutzpah. Chutzpah defines our culture at Saatchi & Saatchi. It’s the quality of audacity. Because if you are going to attempt impossible things you have to have the audacity to believe you can achieve them.

It helped us build an agency we are really proud of and does things differently – which means an industry leading diversity approach, that includes Saatchi Ignite – our curriculum-based schools programme, Saatchi Open – our entry level programme, Saatchi Home – our affordable accommodation initiative, Saatchi Women – our programme for progressing talent, and Saatchi Family – our programme for parents and carers.

We are still looking for great clients. Still trying to rock the world. Still believing. Still being impossible. Still having ideas that make our clients famous. Still searching for people who want to set the world alight. Still knowing there isn’t a problem a great idea can’t solve.

If Nothing is Impossible is our spirit, then Chutzpah is what runs through our veins. But there is still one missing ingredient in creating the impossible and that’s YOU.

Our Commitment Diversity and inclusion are a core part of our DNA at Publicis UK. We’re committed to building an inclusive culture that encourages, celebrates, and supports our wonderfully diverse employee group irrelevant of their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion fuel our creativity and innovation, it enables us to be closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work.

Job Description

The Senior Business Affairs Manager will assist in managing the clearance and delivery of commercials on a domestic and international basis, ensuring that these parts of the process are watertight. This team member will also be responsible for assisting Producers with all aspects of the production process including production insurance, drafting artist contracts, negotiating music licences , script clearance for TV, cinema and radio, giving advice on potential legal issues/problems and liaising with in-house lawyers.

This person will also be working with Account Managers, Producers, playout companies, clearance bodies, post-production companies etc. to ensure that the production of filmed content and clearance and delivery of commercials is performed as effectively and efficiently as possible.

We would love someone with working knowledge of the production process to ensure that the necessary administration systems are implemented (training and support will be given).

Responsibilities

Traffic

• Responsible for the UK TV/VOD traffic process across all Clients. Key responsibilities:
• Playouts – managing the order process with distribution companies and liaising with Producers and Account Teams on copy deadlines and playout dates for each new production and re-supply.
• Clearcast rough cut and final film submissions.
• Issuing TV Clock numbers and Radio ident numbers
• Issuing copy rotation instructions to Broadcasters
• Keeping an accurate and updated playout status
• Liaising with Broadcasters and Account Teams to ensure correct copy is instructed and airing including responsibility for compiling monthly TV Rotation spreadsheets and that they are approved by Media and Account Teams .
• Responsible for managing additional station and supply requests from Media Company / Broadcasters during airtime bursts, including liaising with Account Teams regarding any additional costs.
• Responsible for the UK Radio traffic process (playout, Radiocentre submission, issuing copy rotation instructions)
• Responsible for the international traffic (supply of copy) and clearance process (where applicable)
• Assisting in compiling and maintaining production files for the department including liaising with Producers to ensure master fact sheets and artist record sheets are completed fully and correctly and all correct documentation is held (music licences, signed Artist contracts etc).
• Consistently updating and keeping records of all commercial activity in overseas territories and any other ancillary usage (usage trackers)
• Estimating , raising purchase orders , opening job numbers and inputting estimates onto Agency Finance Systems and processing payments for the above.

Usage

• Negotiating with rights holder and estimating usage extensions and usage for overseas/ancillary use for both artists and music.
• Keeping track of all usage extensions and maintaining accurate records(usage trackers)

Contracts

• To assist in drafting, completion and administration of artist contracts
• To assist with negotiating and administration of the terms of all music contracts
• To assist in issuing and drafting any other production agreement required eg location agreements, non-disclosure agreements and third party rights agreements

Clearance

• To be called upon to give an informed opinion of any potential clearance issues on scripts and advice on how to tackle such issues
• To be responsible for despatch of scripts and films to all relevant clearance bodies as well as follow up conversations and negotiations

Insurance

• To assist in informing insurance brokers of each new production, identifying what insurances are required for each production and addressing any queries that the broker may have in order to ensure that the production is adequately insured plus managing the claims process where applicable

General

• To liaise with Producers and Account Team on new/upcoming productions and offer advice where applicable on all aspects of the process (including artists, music, legal issues, insurance requirements etc.)
• Updating and keeping all major department record systems
• Compiling and maintaining production records

Qualifications

• Constant willingness to learn
• Work calmly under pressure and be able to manage their time wisely and efficiently
• Be good at problem solving, have the ability to think logically and the ability to multi-task
• Ability to keep accurate working spreadsheets of upcoming playouts to effectively manage the playout workload
• Ability to keep accurate working spreadsheets of rotation instructions to effectively monitor and track which ads are airing
• Ability to take responsibility for management and implementation of all department processes
• Friendly and helpful!

Additional Information

Saatchi & Saatchi has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• HYBRID WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday.
• AGENCY DISCOUNTS, onsite gym, and discount in our Publicis-Owned Pub – “The Pregnant Man”

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).