Business Administration Apprentice

Manchester Arndale; Stornoway; On-site; GBP 14,000 - 18,000; Full time

Job summary

A leading facilities management company is seeking a Business Administration Apprentice to provide effective business administration support in Stornoway. This apprenticeship offers a combination of on-the-job training and local college education, leading to a Modern Apprenticeship qualification. Candidates should have a minimum of National 5 in English, excellent communication and organizational skills, and the ability to use IT software. This role consists of 40 hours a week, Monday to Friday, from 8am to 5pm.

Qualifications

• Understanding of the workings of an office environment.
• Ability to learn and use IT software.

Responsibilities

• Assist with reporting requirements.
• Assist with purchase order raising and process invoices.
• Administer Planned Preventative Maintenance and Engineer report sheets.
• Process/administer Engineers’ timesheets and expenses.
• Conduct ad-hoc data analysis and presentation.

Skills

Proficiency in Microsoft Office

Excellent communication skills

Excellent organisational skills

Customer service experience

Education

Minimum of National 5 in English

Job description

About the Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values – Trust, Respect, Unity, and Empowerment.

About the Role:

An apprenticeship with OCS Group provides individuals with an opportunity to work and learn with our work‑based training programmes. The majority of the training is provided ‘on the job’ with the remainder provided by local colleges. As a Business Administration Apprentice, you will provide flexible, effective and efficient business administration support, whilst working towards achieving a Modern Apprenticeship qualification in Business Administration at either Level 2 (SCQF Level 5) or Level 3 (SCQF Level 6).

Key Responsibilities:

• Assist with reporting requirements.
• Assist with purchase order raising for materials and sub‑contractor orders, process purchase ledger invoices, and raise quotations.
• Ensure the timely preparation, production and collation of regular and ad‑hoc management reports.
• Administer Planned Preventative Maintenance (PPM) and Engineer report sheets, and report on identified defects.
• Process/administer Engineers’ timesheets, expenses, and uniform/tool requirements.
• Upload contractual documents, including PPM reports, service reports, sub‑contractor service reports and quotations, into the Maintenance Management System (Maximo).
• Ensure all information is always conveyed in a clear manner (written, verbal and numerical).
• Assist in the identification and implementation of continuous improvement measures.
• Assist in the allocation and scheduling of PPMs and Reactive tasks, and arrange permits to ensure completion.
• Carry out ad‑hoc data analysis, and associated presentation, for stakeholder.

Essential Hiring Criteria:

• Minimum of National 5 or equivalent in English and a second related subject.
• An understanding of the general workings of an office environment.
• Proficiency in the use of Microsoft Outlook and the Microsoft Office suite.
• Ability to learn and use IT software.
• Excellent communication skills.
• Excellent organisational skills.
• Customer service experience (desirable)

Work Pattern:

• 40 hours per week
• Monday – Friday, 8am – 5pm

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.